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Appendix AT'TACHMEN'T T SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PRINTING SERVICES FOR THE QUARTERLY CITY NEWS AND RECREATION BROCHURE RFP NO,: 16 -133 1. The City of Santa Ana is interested in awarding a professional services agreement for the City's Recreation & Program Brochure, The Brochure is published four times a year; each publication averages 25 pages and is distributed by U.S. Mail services. There is a 4 page glossy cover/back that is a part of the 25 page average; the interior pages are two -tone (black text in a PMS color). 2. The initial proposal shall be for a term of two years, and shall include a renewal option of two additional one year periods. Maximum term will be four years. Pricing shall be firm and fixed for the term of the initial two year Professional Services Agreement. 3. Supplier will provide all personnel, equipment, supplies, printing and transportation necessary to perform graphic design services as outlined in the scope of work. If additional items are needed, include all appropriate pricing details, 4. The City of Santa Ana reserves the right to evaluate the production of any or all of the brochures, and to rescind the award if quality, value and performance do not meet the satisfaction of the City. 5. All quotations should include state sales tax, itemized separately. Please make sure that pricing for each element of service that you provide is included. The current publication can be viewed on the City of Santa Ana website www.santa - ana.org although there may be layout and formatting changes at any time. 6. The City of Santa Ana is a PC based organization with a PC based design group that works in Adobe Creative Suite. Brochure files must be saved in PC format and in the native application and with version CS5. All graphics are preferably vector artwork. If artwork is a photo /image, they are to be medium to high resolution (200 dpi mininnmi). Do not embed graphic /photo files into the documents. Cover design/artwork should always include high resolution photography (large format with at least 300 dpi). If Contract Designer works on an Apple .platform, the brochure files roust include fonts (Open or TrueType faces) and links that are compatible with PC environment as well. 7. City Graphic Designer will develop lay -out, inside text and pages and will require from the company proofs of cover and Blue Line. Additional corrections and proofs will be required from printing company to submit either a new set of the blue line or PDF. 8. Project dates: Contract Designer usually has about 7 weeks to complete the Recreation Brochure with a proofing and production schedule to be mutually agreed upon with Brochure Coordinator in advance. The dates provided in the schedules found in Attachment A are approximate in order to give Designers an idea of our productions schedule. City of Santa Ana __W 16 -133 A6' e10 2 -I 1