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Appendix <br />AT'TACHMEN'T T <br />SCOPE OF WORK <br />CITY OF SANTA ANA <br />REQUEST FOR PROPOSALS <br />FOR <br />PRINTING SERVICES FOR THE <br />QUARTERLY CITY NEWS AND RECREATION BROCHURE <br />RFP NO,: 16 -133 <br />1. The City of Santa Ana is interested in awarding a professional services agreement for the City's Recreation <br />& Program Brochure, The Brochure is published four times a year; each publication averages 25 pages and <br />is distributed by U.S. Mail services. There is a 4 page glossy cover/back that is a part of the 25 page <br />average; the interior pages are two -tone (black text in a PMS color). <br />2. The initial proposal shall be for a term of two years, and shall include a renewal option of two additional <br />one year periods. Maximum term will be four years. Pricing shall be firm and fixed for the term of the initial <br />two year Professional Services Agreement. <br />3. Supplier will provide all personnel, equipment, supplies, printing and transportation necessary to perform <br />graphic design services as outlined in the scope of work. If additional items are needed, include all <br />appropriate pricing details, <br />4. The City of Santa Ana reserves the right to evaluate the production of any or all of the brochures, and to <br />rescind the award if quality, value and performance do not meet the satisfaction of the City. <br />5. All quotations should include state sales tax, itemized separately. Please make sure that pricing for each <br />element of service that you provide is included. The current publication can be viewed on the City of Santa <br />Ana website www.santa - ana.org although there may be layout and formatting changes at any time. <br />6. The City of Santa Ana is a PC based organization with a PC based design group that works in Adobe <br />Creative Suite. Brochure files must be saved in PC format and in the native application and with version <br />CS5. All graphics are preferably vector artwork. If artwork is a photo /image, they are to be medium to high <br />resolution (200 dpi mininnmi). Do not embed graphic /photo files into the documents. Cover design/artwork <br />should always include high resolution photography (large format with at least 300 dpi). If Contract Designer <br />works on an Apple .platform, the brochure files roust include fonts (Open or TrueType faces) and links that <br />are compatible with PC environment as well. <br />7. City Graphic Designer will develop lay -out, inside text and pages and will require from the company proofs <br />of cover and Blue Line. Additional corrections and proofs will be required from printing company to submit <br />either a new set of the blue line or PDF. <br />8. Project dates: Contract Designer usually has about 7 weeks to complete the Recreation Brochure with a <br />proofing and production schedule to be mutually agreed upon with Brochure Coordinator in advance. The <br />dates provided in the schedules found in Attachment A are approximate in order to give Designers an idea <br />of our productions schedule. <br />City of Santa Ana __W 16 -133 <br />A6' <br />e10 <br />2 -I 1 <br />