25G - AGMT - PARKING CITATION SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 7, 2017 TITLE: AGREEMENT WITH DATA TICKET INC. FOR PARKING CITATION PROCESSING SERVICES (STRATEGIC PLAN GOAL NO. 1, 5) i CITA4ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2n' Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a three -year agreement with Data Ticket Inc. for automated parking citation processing services, for the period of February 7, 2017 through February 6, 2020, with the option to extend the agreement for two additional one - year extensions, in the amount of $805,431, plus an additional 10% contingency of $80,544, in the amount of $885,975 subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION On September 22, 2016, the Police Department issued a Request For Proposals (RFP #16 -116) for automated parking citation processing services. On October 4, 2016, a pre - proposal meeting was conducted and on October 27, 2016 the City received proposals from five vendors. Data Ticket Inc., Phoenix Group, Duncan Solutions, T2 Systems, and Turbo Data each submitted proposals for consideration. An evaluation committee consisting of representatives from Police Department Traffic Division and the Police Department Information Services Section reviewed and rated the five proposals. The proposals were evaluated based on the evaluation criteria listed in the RFP, including Responsiveness to RFP (30 %), Experience of Firm and Personnel (30 %), and Cost of Proposal (40 %). The proposals from Duncan Solutions and T2 Systems did not score a minimum of 70% on the initial evaluation and were not invited to an interview. The results of the RFP evaluation process are as follows: Vendor Score Data Ticket 554 Phoenix Group 542 Turbo Data 531 600 point max 25G -1