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Agreements for As- Needed Information Technology Professional Services February 7, 2017 Page 2 following: Network infrastructure, phone system, server and storage, backup systems, land management system, enterprise resource planning systems, and City's internet and intranet system. A request for proposals (RFP) for Information Technology Professional Services was issued on November 15, 2016 and closed on December 8, 2016. The RFP documents were made available on the Purchasing Division's website. A total of 30 responses received from potential vendors, none of which were headquartered in Santa Ana. A team comprised of the Information Technology Department and a Finance and Management Services Department manager evaluated the proposals based on cost and demonstrated competence working with specific applications utilized by the City, as well as in providing other required technical services. Based on the review of the submitted proposals received, the team selected the recommended vendors. Three of the vendors, Comdyn, Softmaster, and Stellarum, currently provide services to the City and were selected to continue to be approved vendors based on their proposals. The other four vendors will be new vendors to the City. Multiple agreements are recommended to ensure a pool of qualified candidates is readily available for the Information Technology Department to quickly deliver technical services as they are needed. The City's professional services agreement will be used for each agreement with the selected vendors. A copy of the agreement is attached. The City currently has budgeted 15 full -time and part-time consultants providing services in all areas of technology including desktop support, network support, application support, and Police IT support. If this item is not approved, it would not only disrupt ongoing improvement projects, but would severely impact the ability of the Information Technology Department to provide essential operations. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #7 — Team Santa Ana, Objective #2 (establish communications plans to engage and inform employees and the community about City Activities), Strategy D (Invest in software /resources that will help streamline the flow of information to City staff and the public). FISCAL IMPACT Funds are available in the following Information Technology, Contractual Service Accounts for FY 2016 -17 in the amount of $1,000,000 and funds will be budgeted and available in FY 2017 -18 for $3,000,000, FY 2018 -19 for $3,000,000, FY 2019 -20 for $2,000,000 as follows: 25E -2