21A - EXTENSION M2 FUNDS - Laserfiche WebLink

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Request for Time Extension of Measure M2 CTFP Funds for Bristol & Warner Street Improvement Projects March 7, 2017 Page 2 utilities, and widening the roadway from the existing four lanes to six lanes. In addition to the on- street, dedicated bike lanes (Class II) and ADA- compliant sidewalks, the proposal also includes a raised landscape median and a landscaped parkway buffer, both with drought tolerant plants. In accordance with Comprehensive Transportation Funding Program (CTFP) guidelines, the construction and right -of -way phases for these projects must be awarded by June 30, 2017. Staff recommends that the City Council authorize the Public Works Agency to request a one -time, two - year extension of Measure M2 CTFP funding for the following projects to avoid the grant awards from lapsing: Project Name Resolution for Funding Board of Directors Extension Application Amount Approval/ Request (Exhibit 4) Programmed Fiscal Year Bristol Street November 18, 2014 $2,485,597 April 27, 2015 Construction Improvements Res. No. 2014 -078 FY 2016 -17 FY 2019 -20 (Phase 3A) Bristol Street November 18, 2014 $5,629,845 April 27, 2015 Construction Improvements Res. No. 2014 -078 FY 2016 -17 FY 2019 -20 Phase 4) Warner Avenue November 17, 2015 $5,200,000 April 11, 2016 Right -of -Way Improvements Res. No. 2015 -063 FY 2016 -17 FY 19 -20 The Bristol Street project involves acquisition of 71 properties along the two segments. The Public Works Agency has made a diligent effort to negotiate and complete these acquisitions to meet the funding timeline. To date, the City has completed the acquisition of 52 of 71 parcels and relocation of 53 of 96 residents. Staff has continued to negotiate in good faith, but an impasse has been reached on numerous properties. The ongoing negotiations now put the schedule for award of a construction contract beyond the June 30, 2017, deadline. The Warner Avenue project received a portion of the right -of -way funding from Measure M2 CTFP for Fiscal Year 2016 -17. On December 6, 2016, the City Council adopted Resolution 2016 -090 (Exhibit 5) authorizing the Executive Director of Public Works to submit an application for the remainder of the required funding, in the amount of $12,618,000 for program Fiscal Year 2017 -18. The City will begin the right -of -way acquisition process once the necessary funding is secured in full. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). 21A-2