Laserfiche WebLink
REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 7, 2017 <br />TITLE: <br />AMEND AND RENEW AGREEMENTS <br />WITH HIGH LINE CORPORATION FOR <br />PAYROLL /HUMAN RESOURCE <br />SYSTEM MAINTENANCE, SERVICES, <br />AND LICENSES <br />(STRATEGIC PLAN NO. 7, 5A) <br />Cl* MANAGER <br />RECOMMENDED ACTION <br />CLERIC OF COUNCIL USE ONLY: <br />/:17�:Ti1�f <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 18' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to amend and renew the agreements with <br />High Line Corporation for Payroll and Human Resources system maintenance, services, and <br />software licenses in an amount not to exceed $340,000 over a three -year period from March 8, <br />2017, through March 31, 2020, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The City processes payroll and performs Human Resources management functions using the <br />High Line Payroll and Human Resources software system. The system is used to maintain <br />personnel information, record time and attendance, administer benefits, administer training and <br />development, control positions and forecast personnel costs. The system's employee and <br />manager self - service portal is used by approximately 1,500 City employees to access their pay <br />stubs, benefits, leave accrual balances, salary information, training, and other employee <br />information. <br />The Annual Service Agreement, A- 1998 -099A, provides for software maintenance and support <br />including mandatory payroll tax table and form updates. The agreement renews automatically <br />each year unless terminated by either party. Increases to the annual rates may not exceed the <br />United States Consumer Price Index (CPI) rate. An agreement renewal is required in order to <br />receive regular software updates that allow the City to continue to process payroll that complies <br />with Federal and State tax and labor laws. Additionally, staff recommends amending the existing <br />Program License and Service Agreement, A- 1998 -099, to engage professional services as <br />needed for system consulting and software upgrade licenses. <br />The version of the software that the City is currently running is due to for an upgrade in 2018. <br />Therefore, the services and licensing costs required to upgrade to the latest supported version <br />have been included in this RFCA. <br />2513-1 <br />