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Performance Su recipients must prepare and submit Performance Reports to the State for the duration of the Reports subaward performance period, or until all -rant activities are completed and the subawau-d is formally closed by Cal OES, The reports must include the progress made on identified activities, in as well as other required information and data. Failure to submit a Performance Report could result in subaward reduction, termination, or suspension. Subrecipients must also complete a Biannual Strategy Implementation Report (BSIR) using the DIMS/FEMA Grants Reporting Tool (GRT). To obtain access to the online CRT, log on to their website at �vww.re ortin .odla.dls,�oy., To create a new account, follow the instructions that react, "If you need to register for an account, please click here." For additional assistance with the GRT, contact: Gina Avelar at _i.na.avelara)caloes,ca, rov, (916) 845-8647. Closeout The State will close a subrecipient subaward after: + Receiving a subrecipient Performance Report indicating that all approved work has been completed, and all fiords have been disbursed + Completing a review to confirm the accuracy of reported information + Reconciling actual costs to awards, modifications, and payments If the closeout review and reconciliation indicates that the subrecipient: • Is owed additional funds, the State will send the final payment automatically to the subrecipient • Did not use all funds received, the State will issue a deobligation arnendrnent, invoice, or letter to recover unused funds • Did not expend all obligated grant funds, the State will require that a Grant Award Amendment be completed to deobligate the unspent fiends and revert them back to the State Records Specific requirements for record retention can be found in 2 C.F. R. § 200.333. In the Grant Retention Closeout Letter, the State will notify the subrecipient of the start of the record retention period for all programmatic and financial subaward-related records. Final Subaivard Cal GES will review the OA's final Performance Report for compliance with all subaward Report conditions. The final Performance Report is due to Cal OES by July 14, 2016, (unless the subaward performance period is extended) and will serve as the final subaward report. Audit The OAs, and their subrecipients, must comply with the audit requirements contained in Requirements 2 C.F,R. Part 200 Subpart F—Audit Requirements. Monitoring The State may perform periodic reviews of the QA's subaward performance. The Monitoring Srxba� ar Division is actively conducting monitoring visits, both desk review and on-site, among Performance subrecipients. These reviews may include, but are not limited to: • Comparing actual subaward activities to those approved on the Financial Management Forms Workbook • Confirming compliance with: – Subaward Assurances and Certifications – Information provided on the Performance Reports • Reviewing and monitoring; financial and administrative records To provide support and guidance, Grants Management Staff will be internuttently conducting on-site prograintnatic and financial reviews of QA's EMPG Program -related activities. [15]