Laserfiche WebLink
f. The City will select the candidate whose skills and experience best matches the City's <br />needs and who has the lowest total cost to. the City. <br />g. When the City has identified the candidate that it wished to engage and has notified the <br />Consultant, the Consultant will conduct background checks, and confirm candidate availability, interest in <br />the; engagement and. acceptance of the terms and conditions of the terms of engagement with the City. <br />h. One the Consultant has completed the checks and confirmations, the Consultant will notify <br />the City and firma details will be worked out. <br />i. The City Agreement manager will send a confirming electronic; email message to the <br />Consultant as final confirmation of the engagement: <br />j. After a candidate has been accepted but prior to the beginning the engagement, the <br />Consultant will infornn the candidate on pertinent Consultant business procedure (e.g. time reporting, <br />requesting time off, personnel benefits, etc.) <br />k, After an engagement starts, the Consultant will monitor their personnel's performance on <br />a periodic basis to ensure their continuing fit with the City and the City's satisfaction. <br />3. COMPENSATION <br />a, Consultant is one Of seven Consultants selected to provide lT professional services on an <br />as -deeded basis. Consultants have been selected pursuant to a competitive RFP process <br />(RFP No, 16-140). The total funds for all IT profession al services provided by all seven <br />Consultants is a collective Omount not to exceed three million dollars ($3�000,000) per year <br />for a total collective amount riot to exceed twelve ;million dollars ($12,000,000) if all of the <br />extensions are utilized. Consultant understands and acknowledges .the following: <br />(1) City neither Warrants nor guarantees any minimum or maximum <br />compensation to Consultant tinder this. Agreement. It is possible that City may not utilize <br />Consultant's services at all; and <br />(2) Consultant shall be paid only for actual services perfornwd under this <br />Agreement at the rates and .charges identified in the order process but net to exceed the <br />parai neters outlined itr Consultant's Certification and Proposal Item: Pricings attached <br />hereto as Exhibit B. <br />b. Payment by City shall be made within, forty-five (45) days following receipt of proper <br />invoice evidencing work performed, subject to City accounting procedures.. Payment need <br />not be made for work that fails to meet the standards ofperfonTiance set forth in the Recitals <br />which may reasonably be .expected. by City, <br />4. TERM <br />This Agreeinent shall com enc ,on the date stated above and continue through, February 6, 2018, <br />unless terminated earlier in accardance with Scotian 17, below. The terra of this Agreement may be <br />extendedfor three (3) one (1) year periods upon a writing oxecuted by the City Manager and the City <br />Attorney, If the Agreement is extended, all terms and canditiotns, including pricing shall rernaio the same <br />and aptly during the extended terms. <br />1-Exhibit C: of Conudtancs proposal in response to RFP No. 1 b-140. <br />2 <br />