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Site Observation Reports On -Site Meetings with Owner and Construction Manager TASK 5.11: BIDDING AND PERMITTING The key Design Team members will participate in a pre -bid meeting in order to present the project to bidders and answer questions. We feel that it is critical with the uniqueness of zoo projects such as this, that we participate in giving bidding contractors the "big picture" as well as answer detailed questions.The Design Team will also be available by telephone/web- based meeting during the bid process to answer questions, Key Tasks: • Participate in pre -bid walk-thru and interview contractors. • Review and respond to contractor RF1'5 during the bid period. • Issue clarifications to the Bid Documents/Addendum if necessary for both contractors and City Agencies as part of the permitting process, • Review Substitution Requests submitted by the contractors. • Assist with analysis of construction bids and participate with the Zoo/CM to make final recommendations. TASK 5.2: CONSTRUCTION ADMINISTRATION The unique nature of zoo facilities and construction requires the experienced involvement of CLR as well as the day to day availability of our local engineering firms. It is anticipated that CLR will attend approximately one meeting per month on -site at critical stages during construction, The CLRTearn will provide the necessary services outlined below, Key Tasks: • Site Observation Reports • RFl responses • Review and processing of Submittals and Shop Drawings • Issue clarifications to the Construction Documents via ASI • Design Team attendance of weekly Owner/Architect/Contractor coordination meetings, either via conference cak or web -based application (i.e. GoToMeeting), or on -site periodically if required, • Review of contractor Change Notifications and Change Orders. • Review of Certificates of Payment/Pay Applications. • Issuance of Punch -List and final Punch -List observation on -site, TASK 5.3. PROJECT CLOSEOUT We know the importance of seeing a project through until the very end. This is the time when contractors typically demobilize and start thinking about the next project. We feel it is imperative for the Owner/Architect/Engineer/CM team to Stay on task to ensure the project is complete and the full vision is realized. The CLR Team will provide project close- out services as outlined below. Key Tasks: • Final Punch -List observation on -site and processing of final Pay Application, • Preparation/submission of Record Documents in CAD and PDF format. • Mechanical/LSS Systems Start -Up (as required), • Review of O&M Manuals, Warranty Packages, and Service Provider Agreements.