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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 21, 2017 <br />TITLE: <br />AGREEMENT WITH VOLCAN <br />ADVERTISING & ENTERTAINMENT AND <br />PROFESSIONAL ENTERTAINMENT FOR <br />PERFORMERS FOR VARIOUS CITY <br />EVENTS <br />{STRATEGIC PLAN NO. 5, 5C} <br />- CITY ANAGER <br />— <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />/_117 i01Tl4tt� <br />® <br />As Recommended <br />❑ <br />As Amended <br />® <br />Ordinance on 1 at Reading <br />❑ <br />Ordinance on 2nd Reading <br />[] <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Volcan <br />Advertising & Entertainment to provide entertainment bands or individual performers for <br />city - produced events in the amount not -to- exceed $90,000, for a term of March 21, 2017 <br />to December 31, 2017, with two, one -year renewal options for an amount not -to- exceed <br />$90,000 per year, for a total amount not -to- exceed $270,000, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with <br />Professional Entertainment to provide entertainment bands or individual performers for <br />city - produced events in the amount not -to- exceed $20,000, for a term of March 21, 2017 <br />to December 31, 2017, with two, one -year renewal options for an amount not -to- exceed <br />$20,000 per year, for a total amount not -to- exceed $60,000, subject to non - substantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana, Parks, Recreation, and Community Services Agency (PRCSA) has been <br />working to bring together the elements needed to provide multiple city - produced events throughout <br />the year and recommends entering into agreements with various vendors to provide the necessary <br />equipment, stages, security, carnival rides, vendor booths, entertainment, and insurance for city - <br />produced events. <br />The Cinco de Mayo and Fiestas Patrias events have been attractions for the downtown community <br />and surrounding neighborhoods. These two events attract thousands of Santa Ana residents and <br />visitors from Orange County and the Southern California region. The purpose of the events is to <br />celebrate throuah a safe, familv - friendly event that includes: live entertainment. food booths. <br />25C -1 <br />