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Agreement with Volcan Advertising and Entertainment <br />And Professional Entertainment for Performers <br />March 21, 2017 <br />Page 2 <br />informational /resource booths, merchandise /service booths; cultural exhibits and carnival <br />rides /games. <br />The City also hosts several other events such as the 4th of July celebration, Shakespeare in the <br />park and Plaza Navidena. <br />On January 18, 2017 PRCSA issued a Request for Proposal (RFP) for companies to provide <br />entertainment bands or individuals performers for various city - produced events. An evaluation <br />committee consisting of representatives from PRCSA, Planning and Building Agency, and the <br />Police Department was assembled. The group was divided and assigned one or more services to <br />evaluate the submitted proposals. The proposals were evaluated based on experience, <br />understanding, capacity and price. The City received three proposals from companies that <br />represent various entertainment bands and individual performers. The results are below. <br />Company <br />Score <br />Volcan Advertising & Entertainment <br />290 <br />Professional Entertainment <br />243 <br />Downtown Inc. <br />216 <br />The City recommends entering into two agreements, one with Volcan Advertising & Entertainment <br />to provide entertainment bands or individual performers for large -scale events and another with <br />Professional Entertainment for various other events. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement & <br />Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C (Promote <br />arts and culture by partnering with artist groups and merchants to hold events celebrating art in <br />public plazas, parks and other City - controlled open space). <br />FISCAL IMPACT <br />Funds are available in the following account for the specified years: <br />Accounting Unit FY 16/17 FY 17/18 <br />PRCSA- Recreation (no. 01113230 - 62300) $45,000 $110,000 <br />25C -2 <br />FY 18/19 FY 19/20 <br />$110,000 $65,000 <br />