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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 21, 2017 <br />TITLE: <br />AGREEMENT WITH STAGEPLUS FOR <br />STAGE AND EQUIPMENT RENTAL FOR <br />VARIOUS CITY EVENTS <br />{STRATEGIC PLAN NO. 5,5C) <br />MANAGER Cil <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />F_1i7z7 1004 <br />0 As Recommended <br />0 As Amended <br />0 Ordinance on 18` Reading <br />0 Ordinance on 2n6 Reading <br />[] Implementing Resolution <br />0 Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with StagePlus for <br />stage and equipment rental for city- hosted events in the amount not -to- exceed $70,000, for a <br />term of March 21, 2017 to December 31, 2017, with two, one -year renewal options for an <br />amount not -to- exceed $70,000 per year, for a total amount not -to- exceed $210,000, subject to <br />non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana, Parks, Recreation, and Community Services Agency (PRCSA) has been <br />working to bring together the elements needed to provide multiple city - produced events throughout <br />the year and recommends entering into agreements with various vendors to provide the necessary <br />equipment, stages, security, carnival rides, vendor booths, entertainment, and insurance for city - <br />produced events. <br />The Cinco de Mayo and Fiestas Patrias events have been attractions for the downtown community <br />and surrounding neighborhoods. These two events attract thousands of Santa Ana residents and <br />visitors from Orange County and the Southern California region. The purpose of the events is to <br />celebrate through a safe, family - friendly event that includes: live entertainment, food booths, <br />informational /resource booths, merchandise /service booths; cultural exhibits and carnival <br />rides /games. <br />The City also hosts several other events such as the 4th of July celebration, Shakespeare in the <br />park and Plaza Navidena. <br />25G -1 <br />