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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MARCH 21, 2017 <br />TITLE: <br />CONTRACT AWARD TO CPAC INC. <br />FOR BARRACUDA DATA BACKUP <br />AND SERVER MAINTENANCE <br />(SPEC. NO. 17 -027) <br />(STRATEGIC PLAN NO. 6,2) <br />(ADDRESSING MAINTENANCE, <br />ENHANCING SERVICE PROGRAM) <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />= °^:• r, <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I "Reading <br />❑ Ordinance on 206Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one -time purchase and payment of purchase order to CPAC, Inc. for the purchase of <br />Barracuda Data Backup and server maintenance in the amount of $170,600, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Information Technology (IT) Department provides support to both City Hall and the Santa <br />Ana Police Department (SAPD) data centers, which together house the largest concentration of <br />computer systems used to support City operations. More than 300 server class computers <br />operating in these data centers host business systems that all City agencies and departments <br />utilize. To ensure the integrity of these systems, the computer data must be protected from loss <br />or damage due to a disaster, equipment failure or inadvertent deletion or change. <br />The current backup and server maintenance solution is over 10 years old, consisting of both <br />Commvault and Veeam backup software and hardware. The current backup process, which <br />relies on tape storage, has been deemed costly and time sensitive. This is due to the aging <br />infrastructure and outdated process. Replacing the daily backup infrastructure to a modern and <br />more reliable system will enhance the process and provide better recovery capabilities. <br />Barracuda Data Backup is an all -in -one enterprise solution for on- premise and cloud data backup <br />protection. It eliminates the need to utilize complex pieces of hardware and software combining it <br />into a single appliance that is centrally managed. Barracuda Data Backup will also automatically <br />and securely replicate our data to the cloud, thus eliminating the need for third party data <br />management services and offsite tape storage. <br />2213-1 <br />