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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 4, 2017 TITLE: AGREEMENT WITH DIGITAL MAP PRODUCTS FOR GEOGRAPHIC INFORMATION SYSTEM DATA SERVICES (STRATEGIC PLAN NO. 6, 1G) /ITY11 NAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: _..T6 _0, ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2"d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Digital Map Products to provide and maintain landbase data, digital orthophotography, and access to a cloud - based map- viewing application, for the three -year term beginning April 16, 2017, and ending April 15, 2020, with the option to extend for an additional two -year term exercisable by the City Manager and the City Attorney, in an amount not to exceed $100,000 in the first year and $85,000 per year subsequent years of the agreement, for a total amount not to exceed $440,000, including the optional extension, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency uses a Geographical Information System (GIS), a computerized database management system for storage, management, analysis, and display of geographic data. Effective GIS systems require landbase data such as right -of -way, street centerlines, street names, and parcel ownership data must be on the system and must be continuously updated. The City also licenses digital orthophotography (an aerial photograph of the city), which is a computerized image of the city used for viewing and producing various maps. These digital images, along with many layers of data and maps, are available on the City's intranet and are valuable for population analysis, assisting with permit processing, engineering project design, emergency response planning, and historical references. A Digital Terrain Model (DTM) is a computerized reference file that provides precise elevation information for all areas of the City. This file can be used in storm drain analysis and is also useful in water modeling applications. This agreement will allow the City to receive an updated DTM during the first year for an additional cost. The City currently has access to a cloud -based GIS map viewer application, which allows the City to provide spatially related information to all city employees and the public such as zoning, land 25H -1