65A - AGMT - JAIL REUSE STUDY - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 4, 2017 TITLE: AGREEMENT WITH VANIR CONSTRUCTION MANAGEMENT, INC. FOR JAIL REUSE STUDY (STRATEGIC PLAN GOAL NO. 1 5) CIT MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 18' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute a one -year agreement with Vanir Construction Management, Inc. for a Jail Reuse Study of the Santa Ana Jail, for the period of April 5, 2017 through April 4, 2018, in the amount of $103,155, plus an additional project contingency of $21,845, for a total not to exceed cost of $125,000 subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana owns and operates a 512 bed Type 2 Jail facility that is attached to the Santa Ana Police Department Administrative Building. The Santa Ana jail was opened in 1997 and since that time has offered bed space to local and federal agencies to house detainees. As a part of the jail operations, the City operates a booking operation for use by Santa Ana Police Officers. The Santa Ana Jail does not hold or incarcerate any of the local arrestee for felonies at this facility, rather they are transferred to the County Jail where they are held at no cost to the City of Santa Ana. The Santa Ana Jail currently has 97 budgeted employee positions, 70 of which are correctional officer positions. As part of the City Councils direction to phase out an agreement with Immigrations and Customs Enforcement (ICE), the largest contract for detainees at the jail, the City provided options to the City Council on December 6, 2016, which included authorization to place a maximum number of beds that the City would agree provide to ICE. Another component of the December 6, 2016, direction by the City Council was to authorized staff to release a Request for Qualifications (RFQ 16 -143) for a Jail Reuse Study, The Jail Reuse Study consisted of three elements 1) Reuse of the jail facility, 2) Jail conditions assessment, and 3) Alternatives for detention. The RFQ was released on December 12, 2016 and responses were due on January 31, 2017. Following discussion on the project budget by the City Council, one addendum was issued removing the budget section from the RFQ. The City received two proposals; Vanir Construction Management, Inc. and a collaborative group consisting of Torti Gallas + Partners, Builders of Hope, Community Initiatives for Visiting Immigrants in Confinement, and Californians United for a Responsible Budget. An evaluation 65A -1