65A - AGMT - JAIL REUSE STUDY - Laserfiche WebLink

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Agreement with Vanir Construction Management, Inc. for Jail Reuse Study April 4, 2017 Page 2 committee consisting of representatives from the City of Santa Ana included: Jail Administrator, City Manager's Office staff; and the City of Anaheim Jail Administrator. The proposals were evaluated based on the following evaluation criteria: Company Experience & Capabilities (30 %), Approach & Methodology (25 %), Staffing (20 %), Qualifications (20 %), and Cost (5 %). The proposal submitted by the collaborative group did not meet the minimum qualifications listed in the RFQ, however, the evaluation was performed for both proposals. The results of the RFQ evaluation process are as follows: Vendor Score Vanir Construction Management, Inc. 425 Torti Gallas, et.al. 142 500 point max Following the completion of the evaluation, the City received a 90 -day termination notice from Immigration and Customs Enforcement (ICE). This termination notice necessitated the need for staff to revise revenue and expenditure projections, along with finalizing the agreement for the Jail Reuse Study. Staff reassessed the scope of work in the RFQ and requested Vanir Construction Management provide a revised scope of work, accelerated timeline, and cost proposal. Accordingly, the alternatives to detention and jail conditions assessment have been removed from the scope of work. The purpose of the alternatives to detention evaluation was to consider options for a potential release program for immigration detainees, however the City will no longer house ICE immigration detainees after May 2017. Additionally, the jail conditions assessment was removed as the consultant will evaluate options at the jail which include continuing jail operations or potentially no longer operating a Type 2 jail. At the pleasure of the City Council, a separate conditions assessment may be completed in the future. The Police Department, in collaboration with the City Manager's Office, proposes to enter into a one -year agreement with Vanir Construction Management, Inc. The scope of work outlines a four (4) month estimated completion process, but by awarding a one -year contract, staff may direct the consultant to perform additional work as needed to complete the Jail Reuse Study. In addition to the base contract award, staff is requesting a project contingency of $21,845, for a total not to exceed cost of $125,000. This contingency may be use by the contractor or by the City to complete the necessary project requirements. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #1 - Community Safety and Objective #5, (provide high quality Police and Fire /Emergency Medical Services response within the City of Santa Ana) 65A -2