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Award Contract - Warner Aver, & First Street Pavement Maintena. e <br />January 17, 2017 <br />Page 2 <br />funding for the construction phase of each project. The City is responsible for 71 percent of the <br />construction costs using City funds to fulfill the required local match for the RSTP funds. <br />City Council approved a Cooperative Agreement with OCTA for implementation of the Warner <br />Avenue project and the First Street project on December 15, 2015. In order to receive the grant <br />funds, the City is obligated to award a construction contract within six months from receiving <br />Caltrans authorization to proceed with construction. This authorization was approved on July 27, <br />2016. <br />A Notice Inviting Bids was advertised on November 15 and 22, 2016, and bids were opened on <br />December 13, 2016. The following is a summary of the bid invitations made and the bids <br />received: <br />Contractor Participation Data <br />Santa Ana contractors receiving notices <br />11 <br />Contractors requesting bidding documents <br />11 <br />Bids received <br />4 <br />Bids received from Santa Ana contractors <br />1 <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />All American Asphalt <br />Corona <br />$2,588,698 <br />2 <br />Hardy & Harper, Inc. <br />Santa Ana <br />$2,656,000 <br />3 <br />RJ Noble <br />Orange <br />$2,844,860 <br />4 <br />Excel Paving, Co. <br />Long Beach <br />$2,924,990 <br />A total of four bids were received and all four were deemed responsive. All American Asphalt, <br />submitted the lowest responsive bid in the amount of $2,588,698 (Exhibit 2). Based on the bid <br />analysis and a contractor's reference check, staff recommends awarding the construction <br />contract to All American Asphalt, in the amount of $2,588,698 (Exhibit 3). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets), Strategy B (equitably maintain existing streets and associated assets in a state of good <br />repair so they are clean, safe, and aesthetically pleasing for all users), Strategy C (invest <br />