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25D - AGMT - BENEFITS SRVS
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25D - AGMT - BENEFITS SRVS
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Last modified
4/17/2017 11:08:23 AM
Creation date
4/13/2017 5:46:21 PM
Metadata
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City Clerk
Doc Type
Agenda Packet
Agency
Personnel Services
Item #
25D
Date
4/18/2017
Destruction Year
2022
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BENEFITBRIDGE SERVICES AGREEMENT <br />This Berrefit13r4d,ge Services Agreement ( "Agreement ") is made and entered into by and between <br />City of Santa Ana ( "Client ") and Keenan & Associates ( "Keenan "), as of June 1, 2017 ( "Effective <br />Date "). <br />WHEREAS, Client offers its employees and their dependents an Employee Benefits Program (the <br />"Program "); <br />WHEREAS, Keenan offers a web -based application named BenefitBridge (the "'Platform ") which <br />provides services for their Users (employers, employees and employees' dependents) to manage, <br />view and control various aspects of employee benefits programs; <br />WHEREAS, Client desires to gain access to and use of the Platform to support Client's Program <br />pursuant to the tenns of this Agreement; <br />NOW, therefore, in consideration of the mutual obligations contained herein, the Parties agree as <br />follows: <br />1. 1XLW <br />The tern of this Agreement is from the "Effective Date" through May 31, 2018 <br />( "Termination Date ") and shall automatically renew for subsequent one (1) year periods <br />unless either party gives the other at least sixty (60) days written notice of its intent not to <br />renew. <br />2. KEENAN SERVICES AND RELATIONSHIP QF TIIE PARTIES <br />A. The services provided by Keenan tinder this Agreement shall be limited to the Platform <br />Services described in Exhibits A and B, the terms of which are incorporated herein by <br />reference. Client shall remain responsible for all other aspects of the Program. <br />B. Keenan agrees that for the purposes of the Health Insurance Portability and <br />Accountability Act of 1996 (HIPAA), Keenan is considered a Business Associate of <br />Client and, therefore, agrees to comply with the terms and conditions of, 45 CPR, <br />Subchapter C, Part 160 et seq., with respect to the Privacy and Security Standards of <br />HIPAA and will execute a Business Associate Agreement with the Client. <br />C. In addition, Keenan agrees to the following, with respect to the use, disclosure and <br />ownership of data: <br />1. Ownership of data: Client is the owner of the data inputted into the Platform. <br />2. Pennitted uses: Keenan shall be allowed to create and use Aggregated Data <br />(combination of data inputted by Client with similar information inputted into the <br />Platform by other Keenan Clients) for the purposes of running trend reports and <br />for benchmarlsing purposes. Keenan shall own all right, title and interest in and to <br />the Aggregated Data. <br />Keenan & Associates - Liceme #0451271 <br />BenefitUdge Serviccs Agmemcnt.No D.AV <br />Ccmficrmuipl Forclient Use Only <br />(Rev, 021141 V) Page r of 10 <br />25D -3 Exhibit 1 <br />
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