25F - AGMT - REC REG SRVS - Laserfiche WebLink

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CONSULTANT AGREEMENT THIS AGREEMENT is made and entered into this 19th day of April, 2017, by and between CivicPlus, Inc., a Kansas corporation (hereinafter "Consultant "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "City "). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of activity registration and site reservation software including maintenance and support (CivicRec). B. Consultant represents that Consultant is able and willing to provide such services to the City. C. in undertaking the performance of this Agreement, Consultant represents that it is.knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Consultant shall perform those services as set forth in its Proposal, attached hereto and incorporated herein as Exhibit A to this Agreement. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in the Pricing Schedule attached hereto and incorporated herein as Exhibit B. The total sum to be expended under this Agreement for installation (from April 19, 2017 through November 30, 2017) shall not exceed $22,000 which includes a 10% contingency. b. Thereafter, from December 1, 2017 through November 30, 2020 (plus any renewal periods) Compensation shall be at a cost of 1% per net transaction with an amount not to exceed $15,000 per year ( "Cap ") for on -going maintenance and support. The total amount for the entire Agreement Term including the renewal options shall not exceed $97,000. C. City shall notify Consultant in writing when ninety percent (90 %) of the Cap has been reached at any time during the Term of this Agreement. It is agreed that upon reaching the ninety percent (90 %) threshold mentioned above, the Parties shall meet to discuss amending the Agreement to increase the Cap in order to cover the services for the 25F -3