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Cify'of Santa Ana j Cal fornfa • Comparison of common or similar fees and charges used by the City and other jurisdictions; • Current and proposed fees and charges unique to the City of Santa Ana; • Fees and charges used by other public entities not currently used in the City; and • If possible, identify characteristics and processes unique to the City that account for significant variances in fees and charges used by other jurisdictions. Deliverables: W111dan: Recommendations provided in Task 8 will incorporate the data gathered during our examination. Task 7: Data Analysis and Final User ree Schedule Objective: Incorporate information obtained from on -site surveys to fully develop model. Description: We will update the model, based on information received during the on -site surveys, to generate a comprehensive user fee schedule. In addition, it is very common that a supplemental data request may be necessary, based on new fees identified that the City is not currently collecting. Where appropriate, we will suggest and discuss with staff alternate approaches to existing fee programs (i.e. building fees), and suggest potential areas where fees could be collected where they are not currently. We will present the full cost recovery level for fees, and revenue projections, given certain assumptions about the levels of subsidy for different fees. Cost will be calculated at reasonable activity levels, and include all appropriate direct and indirect costs and overhead. We will review fee programs for compliance with Propositions 218 and 26. The user fee data analysis and model development may take three (3) to four (4) weeks with frequent correspondence with City staff to discuss current cost recovery amounts, necessary to recover full cost and frequency activity. We will analyze selected fees to examine the difference (if any) in their associated costs that might result from significant changes in the levels of service provided to customers — for example expedited or more in -depth plan check fees. Based on the discussions during those meetings, results will be updated as necessary to maintain focus with City goals and objectives. Meetings: Conference calls to finalize fee schedule. Deliverables: WAldan: Final user fee model for City Council presentation and discussion. Objective: Prepare draft report. Description: This task involves the preparation of the draft report that discusses the study's background, the methodologies utilized in the study, and the results and presentation to various stakeholder groups. As noted below, meetings may occur during this or the next task as appropriate. The calculations used to generate the user fee study will be included textually, as well as in easy to understand tables. Individual fee summaries by department and a comprehensive fee schedule will be Included. The draft report will include the following: • Key results and findings; • Basic descriptions of each service; • The full cost of each service and current cost recovery levels; • Fee recommendations with associate levels of cost recovery; • Projections of potential fee revenue; • Costs broken down graphically Into indirect and direct components, with a graphic display of the level of cost recovery; Assessment of reasonableness of each City's costs; £yrr,x� t Comprehensive. Innovative. Trusted. 16 250 -20 City of Santa Ana User Fee Study