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City of Santa Ana I California"" ...:..._ • Common Fees Comparison survey; • Review of reasonableness of current consultant cost structure (for Building Division services); • As appropriate, recommend alternative methodologies for building permit fee calculation; and • Summary and recommendations. The objective of the report is to communicate the recommendation of appropriate fees, which include the appropriate subsidy percentage for those fees where full cost recovery may be unrealistic. Based on City direction, we will also prepare single sheet rate justification breakdowns for up to 30 fees in various departments. These will be prepared so that City Staff can provide them to interested residents /customers to explain the methodology for a fee that is being paid. Meetings: One conference call with City staff to discuss the draft report. Deliverables: Wilidan: Draft report for City review and comment. City: Review of draft report, with comments and edits. Objective: Review of draft report and fee model. Description: Following the preparation of the fees and draft report, the goal of this task is to conduct an in- depth review and discussion of the draft report and model, and finally arrive at an optimum fee structure. Often through the course of an engagement, City staff will volunteer insightful likes and dislikes regarding the existing fee structure. We listen to this feedback carefully because your staff members know the community best. Comments usually revolve around issues of: • Understandability; • Appropriate levels of cost recovery; and • Fairness to applicants; • Full cost recovery hourly rates. • Ease of calculation; When adjusting fee recovery levels, we believe it is important to address these concerns. Following one (1) round of comments from City staff on the draft report, we will prepare the final report for presentation to the City Council. Meetings: One (1) meeting with the City Council Subcommittee, and one (1) meeting with the City Council to present and discuss results of the study. Deliverables: Wiildan: Draft report, revised draft /final report. Objective: Prepare and present final report to City Council. Train staff on the operation and use of the model for future modifications. Description: This task is the culmination of the entire project. Based on staff comments received regarding the draft report, we will prepare the final report for presentation. Meetings: One (1) meeting with City Council for adoption of the updated fees. We will also provide staff training on the operation and use of the model on the same day during regular business hours. Deliverables: Willdan: We will provide up to ten (10) bound copies, one (1) unbound copy and one (1) electronic PDF file copy of the final report and model to the City. Using Microsoft Word and Excel, an updateabie electronic copy of the study and model, Including related schedules, will also be provided on CD /ROM. r� Comprehensive .InnovatIve.TrUsted, 17 City of Santa Ana uz , � user Fee Study 250 -21