22C - SPEC - PICKUP TRUCK - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 16, 2017 TITLE: CONTRACT AWARD TO REYNOLDS BUICK, INC., FOR A PICKUP TRUCK WITH UTILITY BODY (SPECIFICATION NO. 17 -038) (STRATEGIC PLAN NO. 6,2) C NAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1`' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one -time purchase and payment of a purchase order to Reynolds Buick, Inc., for the purchase of one % -ton pickup truck with a utility body in an amount not to exceed $64,968, and a five percent contingency of $3,248, for a total amount not to exceed of $68,216, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores Division, is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines and criteria for determining when vehicles need replacement. These criteria include vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement criteria, a % -ton utility truck purchased in 2006 with usage totaling 172,208 miles has been identified for replacement. This utility truck is assigned to the Public Works Water Division and is utilized as their evening and weekend "call out" truck. Included in the purchase is the construction and installation of a utility body to store tools and equipment to service emergency call -out needs. The Notice Inviting Bids was advertised on March 27, 2017, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 24 Vendors were notified 8 Vendors downloaded the bid packet 2 Bids received 1 Bid received from Santa Ana vendor 22C -1