25A - AGMT AV SRVS - Laserfiche WebLink

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One wireless laptop connection solution for displaying video and audio wirelessly from a City provided laptop Two wired guest laptop connections, from a patch panel located near the equipment cabinet. The patch panel will offer VGA, sound and HDMI connectivity. The Vendor will provide two (2) 25 ft. VGA with audio cables for use with the guest laptops. The Vendor will provide two (2) 25 ft. HDMI cables that are thin and flexible. The City shall furnish one HD Cable TV tuner to be located in the Vendor supplied equipment cabinet. One DVD/Blu-Ray video connection. The vendor shall provide a DVD/Blu-Ray player, suitable for rack mounted installation in the Vendor supplied equipment cabinet. All sources shall be routed through a video scaling switcher located in the vendor provided equipment rack. This will allow the appropriate source to be displayed on the monitor. Video (PC-based Video Conferencine) The Vendor will specify, provide and install an HD video camera system suitable for use with web -based video conferencing software such as Skype for Business or GoToMeeting, etc. The camera system should have the ability to pan, zoom and tilt to offer views of different areas of the room and the system should integrate easily with all video conferencing software. The Vendor will also provide a quote for providing and installing a 360 -degree conference camera (similar to Polycom CX5100) as an additional option. Audio All computer and video sources shall include audio playback through ceiling mounted loudspeakers. The PC- based video conferencing calls will be heard through these same speakers. All audio signals are routed through a digital audio processor that provides the feedback suppression, echo and room noise cancellation and matrix routing to enable the appropriate signal distribution and audio control needed for each room. The PC-based video conferencing calls will be clear and articulate with natural two-way (full duplex) participation. Dialing and other PC-based video conferencing operations are done from the AV control touch screen. The audio processor has unused outputs for fixture system expansion. In order to allow the highest quality PC-based video conferencing calls while providing fast and simple operation without exposed cabling, the selected vendor shall design and install custom ceiling microphones that provide excellent coverage and intelligibility with a sleek, modem style. Control The City wishes to have a single unified AV control system utilizing a wireless, preferably color, approximately 6.4" touch screen that includes a docking/charging station. This type of system shall provide the reliability of a "wired" panel, as the touch screen is charged and active whenever it is in the docking station along with the flexibility of a wireless panel. The touch screen is programmed to provide a logical, easy to use AV interface for the non-technical user. The control functions shall include: City of Santa Ana RFP 16-044 2bA-f4