25E - AGMT WEBSITE REDESIGN - Laserfiche WebLink

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Anticipated Timeline Upon contract award, 360 will schedule a meeting to introduce team members to Santa Ana city staff and gather more information about the needs and wants for your new site. Following our initial meeting—which will be an in-person meeting at your location—we.continue to meet via teleconference once per week. Our weekly meetings are a.review of current status, necessary approvals needed or changes that you would like 360 to make. We find that our weekly client meetings are very effective at move the project forward and keeping everyone informed of the project's status. Our meetings are focused and respect everyone's time. Project Kick-Off/Initial Meeting: Week of January 23 (assuming Contract Approval is January 20, 2017). January 23, 2017: At our kick-off meeting we will be facilitating discussion that -helps us get a clear picture of your wants and needs for the website and economic development portal. We will also discuss if you would like us to schadule a Workshop to facilitate input from stakeholders. February 10, 2016: Following our first meeting, 360 will prepare (lie three design comps for the sites and create the development strategy within 2 weeks. Provide Comprehensive Documentation and Materials Generated from Website Design February 27, 2017: Once the City has selected the design concept (assuming you needs,2 weeks to review, request design changes and approve), page templates and design elements will be ready for review 2 weeks from the date of selection. Simultaneous back -end development on the site and CMS will happen during this time. Once design has.been selected, you can dctemtine if you'd like us to facilitate a Workshop in March or April to present initial design concept with stakeholders. Our weekly meetings will be reviewing progress and seeking approvals on materials we deliver. Install and Configure Drupal Development and Production Environments April 10, 2017: If all approval timelines are mel and images are approved, the Drupal templates will be ready for content. We will then begin the content migration. Implement New Website on Development Server Utilizing Drupal April 24, 2017: Assuming approval, 360 will have the functionality, CMS system and content migration completed. We also suggest at this date that the City post a brief video on the exiting website to give users a sneak -peck at the new website and how to use it. This will build excitement toward the site's launch and prevent as much confusion as possible once the new site is launched. With your approval, 360 would create the video to show the main highlights of the new home page and the basic architecture. City of Santa Ana Wcbsiie kedesign and Implementation ornmpal Content. Management System RPP 16421 25E-80 n