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e„rfo»> <br />g ut# es to1 .19 <br />M, I <br />y+,pufCNre�'��'��"/{�MJ 4'�vM�'vrC+ho Sm'M auripre( <br />. <br />vX•xrWa'S” <br />.P.^• M..' <br />Increased Literacy/Numeracy <br />25 28 _ 89 %" <br />Skills <br />21 22 = 95 % <br />Entered Employment or Post- <br />4 11 = 36 % <br />Secondary <br />9 16 = 56 % <br />Attained <br />Credential/Diploma/Certificate <br />3 — 3 = 100 % <br />1 12 = 13 = 92 % <br />17. Fiscal Competency <br />A. Describe the process used to capture and report fiscal data. <br />The OCCC is regularly monitored and audited by all funding agencies to assure compliance with <br />grant budgetary and expenditure requirements, as well as having an annual independent audit <br />by an outside CPA firm. Over the past five years, the OCCC has consistently received unqualified <br />opinions on all of our annual audits conducted by an independent CPA firm. <br />With multiple revenue streams (federal, state, and local), the OCCC utilizes fund accounting to <br />allocate, capture, and report fiscal data. Fund accounting allows expenses to be tracked and <br />allocated to individual funding sources using a specific fund account and project code(s) for that <br />fund account. The Santa Ana WIOA contract will be assigned a specific fund number and a <br />specific project code. All allowable expenses will be tracked using the assigned project code(s). <br />Direct program costs such as staff time, WIOA participants' salary, employer taxes, and other <br />expenses will be tracked using the appropriate fund and project code(s) on time sheets. <br />We have dedicated accounting software MIP500, timekeeping software NovaTime 3000, and <br />payroll system M3 to manage our fiscal responsibility. We also have several customized <br />program/grant-specific databases (such as the Virtual One Stop system), ClientTrack on-line <br />database, internally developed forms and custom databases to track a wide variety of program <br />and grant outcomes, are utilized, <br />OCCC reports fiscal data to the OCCC's Board of Directors on a monthly basis and invoices <br />contracts on a monthly basis. The OCCC ensures accountability and that expenditures are <br />appropriate and planned. In order for staff to submit a purchase request, it must first be <br />determined that the purchase is within budget and which appropriate fund will be charged for <br />the purchase. All budgets and line item accounts are tracked and maintained on a monthly <br />basis for all OCCC contracts/grants/departments. All purchase requests are reviewed by the <br />Chief financial Officer before payment is made. Any Purchase Request that appears to be over <br />budget or not planned will be flagged by the Chief Financial Officer and reviewed by the Chief <br />Executive Officer for final disposition. The Chief Financial Officer reviews monthly financials <br />with the entire management team and with the Board of Directors. <br />EXHIBIT A <br />25B-133 <br />