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(9) <br />CITY OF SANTA ANA <br />REQUEST FOR PROPOSALS <br />FOR <br />AUDIO-VISUAL EQUIPMENT, INSTALLATION AND SERVICES <br />RFP NO.: 16-044 <br />I. GENERAL <br />Nature of Work: <br />The City of Santa Ana is seeking a consultant to design, provide and install conference room audio / <br />visual equipment. A detailed Scope of Work is included in the Appendix of this RFP as Attachment <br />1. <br />Number of Proposals and Signature: <br />The submittal shall include four (4) hard copies and one (1) digital file on a labeled USB Flash Drive <br />(or equivalent). One (1) of the four (4) hard copies shall be marked as "ORIGINAL" and shall be <br />signed by a company official with the power to bind the company. One (1) copy of your Fee <br />Proposal shall be submitted. <br />Proposal Evaluation and Rating: <br />The criteria for evaluating the proposals submitted will take the following items into consideration: <br />• Firm/Team Experience <br />25% <br />• Understanding of Need <br />25% <br />• Relevant Project Experience <br />20% <br />• Availability and Project Schedule <br />10% <br />• References <br />20% <br />The City has established a proposal review committee to evaluate proposers based on the response to <br />the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria <br />set forth above. A final score will be calculated for each submitted proposal and used to rank the <br />proposers. <br />Term of Contract Agreement: <br />The City desires to enter into a contract with the selected firm for an initial one (1) year term with a <br />City option for two (2), two (2) year extensions. This term is outlined in the Standard Consultant <br />Agreement, as contained in the Appendix of this RFP as Attachment 2. <br />II. PROPOSAL TERMS AND CONDITIONS <br />By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and accepts <br />the Terms and Conditions of this RFP as described below: <br />A. EXAMINATION: Proposer represent that it has thoroughly examined and become familiar with <br />the services and responsibilities required this RFP and that it is capable of effectively and <br />efficiently performing quality work to achieve the City's objectives. Any attachments referenced <br />herein or any interpretations, clarifications or amendments subsequently posted in the relation to <br />this RFP are fully incorporated. <br />City of Santa Ana RFP 16-044 <br />4 <br />20A-6 <br />