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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 20, 2017 <br />TITLE: <br />AWARD CONTRACT TO PAVEMENT <br />COATINGS CO. FOR CONSTRUCTION <br />OF LOCAL STREET SLURRY SEAL FY <br />2016-2017 (PROJECT NO. 17-6882) <br />(STRATEGIC PLAN NOS. 6, 1B; 1C; 1G) <br />CITY NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2"' Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a construction contract and authorize the City Manager and Clerk of the Council to <br />execute a contract with Pavement Coatings Co., the lowest responsible bidder, in <br />accordance with the base bid in the amount of $862,862, for the term beginning upon <br />execution of the contract and ending upon project completion, for the construction of Local <br />Street Slurry Seal FY 2016-2017 project, subject to nonsubstantive changes approved by the <br />City Manager and the City Attorney. <br />2. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$962,862, which includes the contract bid amount, administration, inspection, testing, and an <br />authorized contingency of $50,000. <br />Amend the Fiscal Year 2014-15 Capital Improvement Program and approve the reallocation <br />of $412,862 in Measure M2 Local Fairshare funds from Project No. 15-6839 to Project 17- <br />6882. <br />DISCUSSION <br />The City's Pavement Management Program has been developed to identify the preventive <br />maintenance requirements for the City's street network. The recommended local street segments <br />(Exhibit 1) have been identified as high priorities for slurry seal. The recommended work consists <br />of preparing the roadway by performing minor pavement repairs, including localized replacement <br />of asphalt concrete pavement, followed by slurry seal resurfacing, striping, and signage. Once <br />completed, these improvements will enhance the ride quality, surface drainage, appearance of <br />the neighborhood, and extend the life of the pavement. <br />A Notice Inviting Bids was advertised on May 2 and 9, 2017, and bids were opened May 23, <br />2017. The following is a summary of the bid invitations made and the bids received: <br />2313-1 <br />