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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 20, 2017 <br />TITLE: <br />REPROGRAM FUNDS FROM THE <br />ADDRESSING MAINTENANCE ENHANCING <br />SERVICE PROGRAM; AND APPROVE <br />AGREEMENT WITH ACCO ENGINEERED <br />SYSTEMS FOR HVAC AIR -HANDLING <br />SYSTEMS REPLACEMENT AT SANTA ANA <br />REGIONAL TRANSPORTATION CENTER <br />PROJECT 17-6008 <br />{STRATEGIC PLAN NO. 6, 1G & 2A) <br />c <br />CI MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize reprogramming $650,000 in the Addressing Maintenance Enhancing Service Program, <br />from SARTC general deferred maintenance to SARTC HVAC system replacement. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with ACCO <br />Engineered Systems, for the term beginning June 20, 2017 and continuing through December 31, <br />2017, to provide replacement of HVAC air -handling systems at the Santa Ana Regional <br />Transportation Center, in an amount not to exceed $650,000, subject to nonsubstantive changes <br />approved by the City Manager and City Attorney. This Agreement may be extended by the City <br />Manager and City Attorney. <br />At the October 20, 2015, the Mayor and City Council reviewed and approved the Fiscal Year 14/15 <br />Surplus Allocation Plan. The Plan was subsequently renamed Addressing Maintenance Enhancing <br />Service (AMES) Program. The AMES Program allocates funds to various capital and deferred <br />maintenance projects, including the Santa Ana Regional Transportation Center (SARTC). SARTC is <br />the focal point of transportation in Orange County. It combines Amtrak, Metrolink, Orange County <br />Transit Authority, intercity and interstate bus transportation, and airport and taxi services all in one <br />location. In addition, the Santa Ana WORK Center is located within the SARTC. The WORK Center <br />collocates resources from various agencies to provide integrated job and workforce development <br />services, including job search assistance, employee referrals and placement, unemployment insurance <br />filing, and career counseling. Currently, $650,000 has been programmed to address general priority <br />deferred maintenance at the facility. Staff identified fifteen HVAC air -handling units on the first floor of <br />SARTC that are non-functional and in need of immediate replacement. These units are categorized as <br />capital replacement items. Therefore staff is requesting that the $650,000 be reprogrammed from <br />general deferred maintenance and allocated to HVAC system replacements. <br />On May 8, 2017, staff issued a Request for Proposals (RFP) (Exhibit 1) for HVAC Replacement at <br />SARTC on the City's website and on Planet Bids. The Scope of Work included fan coil unit <br />25L-1 <br />