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Agreement with ACCO Engineered Systems for HVAC Air Handling Systems <br />at Santa Ana Regional Transportation Center <br />June 20, 2017 <br />Page 2 <br />replacement. Pricing options were also requested for auto -demand response thermostats, variable air <br />volume control, variable chilled water pumping control, new control system, and additional fan coil <br />replacement. Ten firms attended the mandatory job walk on May 16, 2017. Proposals were due on <br />June 8, 2017, and three (3) proposals were received. Each proposal was evaluated and ranked by a <br />review committee comprised of staff from the City's Public Works and Finance & Management (Building <br />Maintenance) agencies. The ranking criteria included firm and team experience, understanding of <br />need, relevant project experience, implementation schedule, references, and fee. <br />The following is a summary of the proposal rankings: <br />Firm <br />Score <br />Proposed Fee <br />ACCO Engineered Systems <br />97.2 <br />$528,980 <br />Trane Building Services <br />88.6 <br />$524,015 <br />F.M. Thomas Air Conditioning, Inc. <br />52.8 <br />$573,390 <br />Staff recommends awarding a contract to ACCO Engineered Systems, based on its experience with <br />similar work, understanding of the project scope, and proposed fee and delivery schedules. The total <br />agreement compensation is in the amount of $650,000 (Exhibit 2).The total compensation includes an <br />18.6% contingency for unforeseen items, any unused contingency will be used for SARTC <br />improvements. While ACCO Engineered Systems is not the lowest proposal, the timeline for <br />completion is significantly shorter, minimizing disruption during the summer months. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City' s efforts to meet Strategic Plan Goal # 6 — Community Facilities & <br />Infrastructure, Objective # 1 ( establish and maintain a Community Investment Plan for all City assets), <br />Strategy G (develop and implement the City's Capital Improvement Program in coordination with the <br />Community Investment and Deferred Maintenance Plans), and Objective 2 ( address deferred <br />maintenance on City buildings and equipment), Strategy A ( prepare a Deferred Maintenance Plan that <br />assesses safety, adequacy, and liability implications, and estimates repair costs to be programmed in <br />the responsible agency's future budget). <br />FISCAL IMPACT <br />Funds in the amount of $650,000 are available in the Public Works Project 17-6008 account (No. <br />05017018-66220) for expenditure in FY 2017/18. <br />'Frdl Mo savi"pour <br />Executive Director <br />Public Works Agency <br />FM/CK <br />Exhibits: 1. Request for Proposals (RFP 17-057) <br />2. Agreement <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />25L-2 <br />