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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 20, 2017 <br />TITLE: <br />CONTRACT AWARD TO VERITIV <br />OPERATING COMPANY FOR <br />REPROGRAPHIC PAPER AND <br />ENVELOPES (SPEC. NO. 17-028) <br />(STRATEGIC PLAN NO. 7,5E) <br />CITY,,MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />UT000TO)WO <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Veritiv Operating Company for reprographic papers and envelopes for a one-year <br />period expiring June 30 2018, with provision for three one-year renewals exercisable by the City <br />Manager, in an annual amount not to exceed $80,000, subject to non -substantive changes approved <br />by the City Manager and City Attorney. <br />The Finance and Management Services Agency Central Services Division requires copier, laser, and <br />specialty papers to provide copy paper and in-house duplicating services for departments throughout <br />the City. In addition, the Police Department's Central Distribution Center stocks copy paper for the <br />Police Department and Holding Facility. <br />The notice inviting bids was advertised on April 20, 2017, on the City's online bid management and <br />publication system. A summary of the bid invitations and bids received is as follows: <br />27 Vendors were notified <br />1 Santa Ana vendor was notified <br />4 Vendors downloaded the bid packet <br />2 Bids received <br />Two bids were received and opened on May 18, 2017 and evaluated. The results are as follows: <br />Vendor Location Amount <br />Liberty Paper Los Angeles $58,450 <br />Veritiv Operating Co. La Palma $55,383 <br />22A-1 <br />