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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JULY 5, 2017 <br />TITLE: <br />AGREEMENTS WITH JOHNSON -FRANK & <br />ASSOCIATES, INC., HUITT-ZOLLARS, INC., <br />AND D. WOOLLEY & ASSOCIATES FOR ON- <br />CALL CONSTRUCTION SURVEYING SERVICES <br />(STRATEGIC PLAN NO. 61 1G) <br />y , <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on tat Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute agreements with Johnson -Frank & <br />Associates, Inc., Huitt-Zollars, Inc., and D. Woolley & Associates to provide On -Call Construction <br />Surveying Services for the two-year term beginning July 5, 2017, and expiring on July 4, 2019, with <br />provisions for two one-year extensions exercisable by the City Manager and City Attorney, for a total <br />amount not to exceed $250,000 for each firm over the entire term of the agreement, including any <br />renewals, subject to nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency (PWA) is responsible for providing construction surveying for the City's capital <br />improvements projects to ensure that the improvements are built in the locations, elevations, and <br />alignments shown on the plans. In addition, as required by the Business and Professional Code of the <br />State of California, PWA is also responsible for restoring survey monuments and street centerline records <br />if they are disturbed by construction activities. <br />Since there is only one surveyor in Public Works, it is necessary to retain the services of engineering <br />and/or land surveying firms for on-call survey services. Outsourcing these services will allow the City to <br />keep up with construction project workloads and ensure performance of the survey tasks required by the <br />Code. The cost of these services is recognized as a construction management activity and is <br />reimbursable from the various grants which the City is awarded. <br />On March 20, 2017, the Public Works Agency released a Request for Proposals (RFP) on the City's <br />website and notified qualified consulting firms to provide On -Call Construction Surveying Services. Eight <br />proposals were received and evaluated by a review committee from the Public Works Agency. Each firm <br />was rated according to its organization, credentials, resumes, references, and fees to provide the <br />services. The list of the firms and their respective scores are listed below: <br />FIRM <br />SCORE <br />Johnson -Frank & Associates, Inc. <br />89 <br />Huitt-Zollars, Inc. <br />86 <br />D. Woolley & Associates <br />80 <br />KDM Meridian <br />78 <br />