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• Jail Programs. Services. and Procedures: The principal information gathered
<br />concerned the nature of policies governing current programs and services and
<br />conduct of essential jail procedures. Information on all programs, services, and
<br />procedures was gathered through interviews with jail administrators, command staff,
<br />and staff who administer programs.
<br />The facility survey condition assessment process included a review of previous reports, inspections,
<br />maintenance logs, capital expenditures, and various other documents / work products that have
<br />contributed to the current state of the facility. Information regarding the facility's current physical layout,
<br />space dimensions, and functions was obtained through review of architectural drawings and field
<br />observation / measurement. Other major information factors included the following:
<br />Building Characteristics: Principal items of information gathered included the date of
<br />construction of the facility, total square footage, building configuration, construction
<br />type, and the physical arrangement of space. The number and rated bed capacity of
<br />each housing unit, security classifications of living units, and history of structural
<br />changes (i.e., additions, renovations, and remodeling) are also identified. Identifiable
<br />utility, water, sanitary, heating / ventilating / air conditioning (HVAC) and lighting
<br />elements for the building and other information about the institution's fire and life
<br />safety systems (fire sprinklers, fire alarms, smoke detectors) was also collected.
<br />Standard Building and Design Criteria: This review and assessment involved
<br />surveying the correctional facility for: (1) appropriate size and efficiency, expansion,
<br />capabilities, location and adjacencies of functional use areas, (2) systems - HVAC,
<br />plumbing, electrical and lighting, (3) fire and life safety - fire sprinklers, smoke
<br />detectors, alarms and panels, doors, emergency lighting, fire resistive materials,
<br />furniture and equipment, (4) security systems and equipment including structural
<br />security envelope, hardware and equipment, staff sightlines and observation,
<br />sallyports, locking devices, fencing, camera and monitors, and general condition of
<br />security materials, (5) codes and standards including ADA standards, (6)
<br />maintenance — interior / exterior structure, systems, grounds, (7) site - landscaping,
<br />parking, handicapped access, walks, curbs, and drainage, (8) structure - exterior
<br />walls, roof, foundations, windows, doors, overhangs and chimneys, (9) infrastructure
<br />- interior walls, floors, ceilings, finishes, stairs, hand rails, locks, hardware, and flues,
<br />and (10) energy conservation - orientation, glazing, insulation, and shading.
<br />Overall conclusions about the adequacy of the facility and its space provisions incorporated the
<br />evaluator's professional knowledge of standard building and design criteria as well as the systems
<br />needed to support the operation of such a facility. In some instances, discussions with staff and their
<br />opinion of the space and building systems were taken into account when evaluating and developing a
<br />composite rating of a particular space or area.
<br />A significant part of the jail review also included the identification of defined functional use areas (FUAs)
<br />in the correctional facility. The total gross square footage of the facility was calculated. Square footage
<br />space allocation measurements for 14 pre -defined FUAs were developed. These FUAs are categories of
<br />spaces grouped into a "title" that encompasses all of the adjacent related spaces. For instance, "Food
<br />Service" will contain the kitchen, scullery, food storage area, loading dock for kitchen, dining area,
<br />coolers, dry storage, bakery, and janitor's closet in food service only, walk-in coolers, dining room, and
<br />kitchen supervisor's office if in food service area, and toilets rooms if in food service area. Uniform
<br />definitions of the space included in each FUA were applied in the calculation of the space breakdowns. A
<br />comparative space utilization analysis was undertaken as part of the review of the physical characteristics
<br />of each institution. The FUAs considered in the facility evaluation are those generic spaces found in
<br />detention type facilities. The 14 FUAs allow a facility containing numerous differing spaces to be
<br />categorized, compared, averaged, and described. The FUAs reviewed in the City's jail are the following;
<br />(1) Administration, (2) Lobby / Public, (3) Visitation, (4) Central Control, (5) Main/ Storage / Utility, (6)
<br />65A-9
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