65B - AGMT T.I.'S REPLACE PIPES - Laserfiche WebLink

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CITY COUNCIL MEETING DATE: AUGUST 1, 2017 TITLE APPROVED AN AGREEMENT WITH T.I.'S BY DESIGN TO REPLACE .PIPES FOR POLICE DETENTION FACILITY DOMESTIC HOT WATER RETURN LINE SYSTEM (STRATEGIC PLAN NO. 6, 2A) d� �, - lztc c-, zl�,41 CITY) ANA ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 15' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with T.I.'s By Design to replace pipes for Police Detention Facility domestic hot water return line system in an amount not to exceed $150,000 inclusive of a $6,000 contingency, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION As part of the Fiscal Year 2014-15 Budget process, the Finance Department Building Maintenance Division evaluated City facilities in order to address deferred maintenance issues and other capital needs. In the matter of the Police Detention Facility located at 62 Civic Center Plaza, the evaluation found that pipes for the facility's domestic hot water return line has recurring leaks which staff has determined can no longer be maintained in a cost-effective manner. The four-story facility has been in operation since 1997, and is a 7 -days a week, 24 -hours a day operation. Addressing these essential structural repairs to the facility will prevent any further damage to the infrastructure, maintain the facility in operational order, and retain a favorable property asset value. The repairs to the facility are necessary for the current operation of the City Jail or should the use change in whole or part, necessitate the repairs. Staff requests City Council approval of the recommended action to replace pipes in the hot water return line that serves the jail's 15f and 3`d Floors. A return line is the pipeline in a water recirculation system that carries idle water back to a heater (such as a boiler) to make hot water readily available in the facility. This system reduces both the wait time for hot water and the cost of water by preventing idle water from going down the drain. The new return line will be approximately 740 lineal feet, and start on the 4th Floor. The project includes installation of hatches at various locations to provide access to concealed pipes during the project and on subsequent maintenance work. 65B-1