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Agreement for T.I.'s By Design to Replace Pipes For Police Detention Facility Hot Water Supply <br />System <br />August 1, 2017 <br />Page 2 <br />The recommended action involves a negotiated contract due to previous attempts to select a <br />vendor via Request for Proposals did not yield a satisfactory outcome. Bids either far exceeded <br />the project budget, or contractors did not have the capacity to take on work in a detention setting. <br />Staff also evaluated the use of alternative piping materials but ultimately decided on copper for <br />this project. The negotiated agreement with T.I.'s By Design based in Costa Mesa, California, is <br />responsive to the project specifications, meets the City's requirements, is price competitive, and <br />is attached for City Council approval (Exhibit 1). <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports City efforts to meet Strategic Plan Goal #6 — Community Facilities <br />& Infrastructure, Objective 2 (Address deferred maintenance on City buildings and equipment), <br />Strategy A (Prepare a Deferred Maintenance Plan that assesses safety, adequacy, and liability <br />implications, and estimates repair costs to be programmed in the responsible agency's future <br />budget). <br />ENVIRONMENTAL IMPACT <br />In accordance with the California Environmental Quality Act, the recommended actions are <br />exempt from further review. A Notice of Exemption will be filed for this project. <br />FISCAL IMPACT <br />Funds in the amount of $150,000 are budgeted and available in Council Special Projects, <br />Finance Building Maintenance account (05010021--66200) for expenditure in FY 2017-18. <br />AS TO FUNDS AND ACCOUNTS: <br />Francis6Q_jGutierrez 00 <br />Executive Director <br />Finance and Management Services Agency <br />JA/WN/SS <br />Exhibit: 1. Agreement <br />65B-2 <br />