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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 15, 2017 <br />TITLE: <br />AGREEMENTS FOR ON-CALL RIGHT-OF- <br />WAY ACQUISITION AND RELOCATION <br />SERVICES AND FOR ON-CALL PROPERTY <br />MANAGEMENT SERVICES <br />(NON -GENERAL FUND) <br />(STRATEGIC PLAN NO. 6, 1G) <br />CITY ANAGER <br />RECOMMENDED ACTION <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1 � Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute agreements with Overland, <br />Pacific & Cutler, Inc., and Paragon Partners, LTD, to provide on-call right-of-way acquisition <br />and relocation services for a three-year term beginning August 16, 2017, and expiring August <br />15, 2020, with provisions for one, two-year renewal option exercisable by the City Manager <br />and City Attorney, in an amount not to exceed $300,000 for each firm, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute agreements with Overland, <br />Pacific & Cutler, Inc., and Paragon Partners, LTD, to provide on-call right-of-way property <br />management services for a three-year term beginning August 16, 2017, and expiring August <br />15, 2020, with provisions for one, two-year renewal option exercisable by the City Manager <br />and City Attorney, in an amount not to exceed $300,000 for each firm, subject to <br />nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The City continues to acquire certain properties for roadway improvements and widening in <br />support of delivering the approved Capital Improvement Program. As a result of these <br />acquisitions, the City is legally obligated to provide relocation assistance to displaced tenants and <br />businesses, and to manage vacated properties during the transition period of obtaining title and <br />the construction of improvements. Therefore, the recommended action will provide for on-call <br />acquisition services and relocation assistance, and on-call property management services, as <br />needed, until the Public Works projects are completed (Exhibits 1, 2, 3, and 4). <br />The current capital projects which require these services include the Bristol Street and Warner <br />Avenue improvement projects. In addition, these on-call services will support City staff in the <br />day-to-day oversight of right-of-way and property management tasks, such as deed research and <br />25L-1 <br />