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Agreements for On -Call Acquisition & Relocation and On -Call Property Management Services <br />August 15, 2017 <br />Page 2 <br />cost estimates for all Public Works projects; reviewing existing leases, licenses, franchises, <br />easements, permits, and other agreements; and providing comprehensive maintenance services <br />for City properties. <br />On June 13, 2017, the Public Works Agency released a Request for Proposals (RFP) to qualified <br />consulting firms to provide on-call right-of-way acquisition -relocation and property management <br />services. The RFPs were also posted on the City website. A total of 6 proposals were received <br />for Right -of -Way Acquisition and Relocation services, and a total of 3 proposals were received for <br />Property Management services. All proposals submitted were deemed responsive. These <br />proposals were evaluated by personnel from the Public Works Agency and the City Attorney's <br />Office. Each firm was rated according to its qualifications, experience, staffing capacity to <br />perform the required work, and proposed cost and pricing data. The following is the list of the <br />firms and their respective scores: <br />/A91 Aennicifinn and RPlncafinn Services <br />1. I <br />Overland Pacific & Cutler (OPC), Inc. <br />90 <br />2. <br />1 Paragon Partners, LTD <br />87 <br />3. <br />CPSllnc. <br />81 <br />4. <br />Security Land and Right of Way Services, Inc. <br />76 <br />5. <br />Epic Land Solutions, Inc. <br />74 <br />6. <br />Bender Rosenthal, Inc. <br />74 <br />IA91 Prnnartv MannnPmPnf Services <br />1. <br />Paragon Partners, LTD <br />91 <br />2. <br />Overland Pacific & Cutler (OPC), Inc. <br />87 <br />3. <br />Epic Land Solutions <br />78 <br />Based on the ratings, staff recommends that the top two firms in each of the categories be <br />retained for the respective on-call services, as indicated in the Recommended Action. Most of <br />the proposing firms have assisted the City or other public agencies with right-of-way acquisition - <br />relocation and property management services in the past and they have all demonstrated good <br />track records. <br />In order to enhance the City's economic development efforts and promote accountability, the <br />Community Development Agency and Finance & Management Service Agency will partner with <br />the Public Works Agency in the administration and implementation of these agreements. The <br />Community Development Agency will assist and provide guidance with regards to relocation <br />assistance for displaced businesses, managing and marketing the inventory of vacant properties, <br />and provide economic development opportunities/incentives that may help facilitate successful <br />negotiations with property owners. The Finance & Management Services Agency will assist with <br />25L-2 <br />