25L - AGMT - PROPERTY MANAGEMENT

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property owners, recommendations for settlements, coordinating with the agency to review and discuss all possible solutions and problems, including condemnation. • Prepare all acquisition agreements, deeds and other documents necessary to complete the acquisition. • Obtain property owners' signature on the Purchase & Sale Agreements (PSA) • Obtain re -conveyance and subordination agreements as necessary. • Maintain an accurate and current record of all -pertinent information and contacts concerning the property owners and tenants. • Assist City in condemnation support activities. • Open Escrow after execution of PSA by the City and Coordinate closely with title & escrow companies to ensure escrow is closed on-time and properly. • Coordinate with lenders and escrow companies to obtain partial re -conveyance for part take acquisitions and obtain approval for close of escrow. • Obtain recorded deeds and title insurance policies after close of escrow and maintain appropriate reports for City. • Prepare and maintain a weekly status report of all cases identified by parcel number, property owner, address, Assessor's parcel map (APN) and all other important information required to monitor progress of acquisition cases I CONTINUED) RELOCATION SERVICES Consultant shall provide a complete relocation assistance program to comply with the Uniform Relocation Assistance and Real Properly Acquisition Policies Act of 1970 (Uniform Act) or Title 25, California Code of Regulations, its amendments, and other pertinent laws and regulations. Prepare Relocation Plans, Relocation Guidelines, relocation cost estimates, project area surveys and other specialized reports. Consultant's relocation services include, but are not limited to the following: General Relocation Services: • Prepare and maintain a schedule of major activities and milestones for relocation. Upon City's written approval of the estimated cost, initiate the assignment in a timely manner. Provide relocation advisory services • Meet personally with each displacee to ascertain the nature and scope of relocation assistance required, to inform the displacees of their rights, and to explain the relocation process • Prepare a weekly status report of relocation cases to be submitted to the City in a format approved by the City Document and log all contacts and activities Prepare and distribute informational brochures and other required notices Determine each displacee's eligibility for relocation; prepare an estimated timeline and benefits. All Notice of Eviction's (NOE) must be reviewed by the City prior to presentation to displacee Prepare "Relocation Claim Package" in accordance with City approved format Claim package must clearly identify the beneficiary of the claim (tenant or owner), benefit calculations per Caltrans standards, assignment of benefit forms signed by all parties and the consultant, W9 to match the name of the claimant as appears on the claim form. All claims most include the (NOE). City of Santa Ana RFP 17-065 Page Al -5 25L-18