25L - AGMT - PROPERTY MANAGEMENT

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• Relocation checks requested for pick up by consultant must be picked up by authorized personnel from City with a signed receipt. • Consultant must practice a system of "checks & balances" for delivery of relocation checks to recipients. It is suggested that checks be delivered by a different agent involved in negotiating with the claimant, • Conduct appropriate searches for relocation replacement sites and provide relocation site referrals to displacees • Obtain Moving bids and prepare estimate of benefits • Coordinate closely with Property Management consultant so that proper fencing, board up, utility shut-off and testing of lead and asbestos can begin immediately upon vacancy of the buildings • and asbestos can begin immediately upon vacancy of the buildings Residential Relocation Services shall include but not limited to: Prepare Residential relocation claims and submit to the City for approval and payment • Personally inspect replacement dwellings and/or buildings and sites to determine if they meet decent, safe and sanitary regulatory requirements • Coordinate the move with displacee • Prepare certification of abandonment and submit to the City Business Relocation Services shall include but not limited to: • Conduct interviews and establish eligibility for relocation benefits. • Coordinate with Furniture, Fixture, and Equipment (FF&E) appraiser to prepare an inventory of Personal Property, accompany the appraiser if requested. • Coordinate with Real Estate appraiser to ensure there's no duplication of benefits, accompany the appraiser if requested. Coordinate with Business Goodwill appraiser and provide necessary assistance • Search and provide potential relocation sites to the businesses/tenants based on the type of business and their needs. • Determine eligibility for In -Lieu payment • Prepare construction cost estimates to determine reasonable relocation benefits of replacement properties • Determine actual and reasonable search expenses • Arrange for a final walk-through inspection of the property with displacee Coordinate and monitor the move to ensure City purchased items are not part of the move. When Personal FF&E is purchased from tenants, consultant must assist the City for Bulk Sale of the purchased items. • Prepare final claim, certification of abandonment and submit to the City Construction and moving bid services shall include: Movers: • Conduct onsite inventory and photos • Complete certified inventory and mover instruction form Schedule and coordinate bids • Attend site inspection, if necessary Review and compare bids City of Santa Ana RFP 17- 665 Page Al -6 25L-19