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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 5, 2017 <br />TITLE: <br />AWARD CONTRACT TO HARRY H. JOH <br />CONSTRUCTION, INC., FOR <br />CONSTRUCTION OF ALLEY <br />IMPROVEMENTS IN THE EASTSIDE <br />NEIGHBORHOOD (PROJECT NOS. 17-6891, <br />16-6865, AND 15-6842) <br />(STRATEGIC PLAN NO. 6, 1B & 11G) <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />I/ 4e-ItE FILE NUMBER <br />CITY A AGER <br />RECOMMENDED ACTION <br />1. Authorize the City Manager and the Clerk of the Council to award and execute a construction <br />contract to Harry H. Joh Construction, Inc., the lowest responsible bidder, in accordance with <br />the base bid in the amount of $377,621.30, for the term beginning upon execution of the <br />contract and ending upon project completion, for construction of the FY 2014-15, 2015-16, <br />and 2016-17 Alley Improvement Program projects, subject to nonsubstantive changes <br />approved by the City Manager and the City Attorney. <br />2. Approve the Project Cost Analysis for a total estimated project delivery cost of $472,028, <br />which includes the contract base bid, administration, inspection, testing, and a $56,644 <br />contingency. <br />3. Authorize the reallocation of $45,307 in unspent FY 2013-14 Gas Tax Funds and $114,162 in <br />unspent FY 2014-15 Measure M2 Local Fairshare Funds from various completed projects to <br />the Alley Improvement Program projects for FY 2014-15 (Project No. 15-6842, $77,097), FY <br />2015-16 (Project No. 16-6865, $24,830), and FY 2016-17 (Project No. 17-6891, $57,542). <br />DISCUSSION <br />The City's Pavement Management System has identified alleys in segments of the Eastside <br />Neighborhood as high-priority alleys in need of rehabilitation (Exhibit 1). The pavement has <br />deteriorated due to weather, age, wear -and -tear from trash collection operations, and heavy <br />usage. The improvements include construction of new Portland cement concrete pavement and <br />alley approaches. Once completed, the modifications will enhance the safety, surface drainage, <br />and appearance of the surrounding neighborhood. <br />2313-1 <br />