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�h ry^3Y^j :{ i • �S CITY OF SANTA ANA REQUEST FOR PROPOSAL FOR JANITORIAL SERVICES - VARIOUS CITY LOCATIONS TABLE OF CONTENTS 9_W= 1. INTRODUCTION .................................................................................................. 5 II. PERIOD OF CONTRACT..................................................................................... 5 III. OPTION OF RENEWAL....................................................................................... 5 IV. FISCAL NONFUNDING CLAUSE......................................................................... 5 V. PROPOSAL DEPOSIT AND PERFORMANCE BOND ......................................... 5 VI. SCOPE OF SERVICES........................................................................................ 5 VII. GENERAL INFORMATION.................................................................................. 6 VIII. COORDINATION................................................................................................. 6 IX. CONTRACTOR RESPONSIBILITIES................................................................... 6 X. LICENSE REQUIREMENTS................................................................................ 6 XI. PROTEST PROCEDURES.................................................................................. 5 XII. INITIATION/KICK OFF MEETING........................................................................ 7 XIII. CITY BUSINESS LICENSE.................................................................................. 7 XIV. ADDENDA............................................................................................................ 7 XV. RULES FOR PROPOSALS.................................................................................. 7 XVI. PRE -PROPOSAL JOB WALKS (MANDATORY) .................................................. 7 XVII. E-MAIL COMMUNICATIONS AND INTERPRETATIONS/CLARIFICATIONS....... 8 XVIII. SUBMITTAL INFORMATION AND DEADLINE .................................................... 8 XIX. SUBMITTAL REQUIREMENTS............................................................................ 8 XX. CONTRACTOR SELECTION — PROPOSAL AND EVALUATION ........................ 9 XXI. PUBLIC RECORDS & CONFIDENTIALITY.......................................................... 10 XXII. EX PARTE COMMUNICATIONS.......................................................................... 10 XXIII. CONFLICT OF INTERERST................................................................................ 10 EXHIBIT A SCOPE OF SERVICES................................................................................. 11 EXHIBIT FACILITY SECURITY RULES....................................................................... 27 EXHIBIT C PRICE SUMMARY FORM............................................................................. 28 EXHIBIT D DEFINITION OF TERMS............................................................................... 29 EXHIBIT E SAMPLE AGREEMENT................................................................................. 30-35 EXHIBIT F PROPOSERS CERTIFICATION and PROPOSAL ITEM PRICING ................ 36 EXHIBIT G OFFERERS REFERENCES.......................................................................... 37 EXHIBIT H PROPOSERS STATEMENT.......................................................................... 38 EXHIBIT I CERTIFICATION OF NONDISCRIMINATION BY CONTRACTOR ................ 39 EXHIBIT J RESPONSIBLE PROPOSER — SUPPLEMENTAL QUESTIONNAIRE.......... 41 Page 13 PD JanitoAAsMeff 17-022