25D - AGMT - PD JANITOR - Laserfiche WebLink

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Staffing levels.forMonday through Friday janitorial maintenance are one (1) On-site Supervisor, working eight (8) hours each day, (6) full timejanitorial personnel, all working eight (8) hours each day, and three (3) Part -Time janitorial personnel, working four (4) hours each day. Weekends and Holidays staffing levels are three (3) janitorial personnel, all working (8) hours each day. There shall be (2) full-time staff assigned to the morning shift and (5) full-time staff assigned to the afternoon shift. All frill -time staff assigned to Monday -Friday Responsibilities Santa Fe will assign a Project Supervisor specifically for the City of Santa Ana Police Department. The Project Supervisor will oversee and manage the overall aspect of the services specified in the RFP 17-022. The Project Manager will oversee the entire operation of the project including human resources, equipment, supplies, insurances, etc. The Project Supervisor will also be responsible for ensuring quality standards and compliance with the City's cleaning specifications, by performing random site inspections, and monitoring employee performance. The staffing hours for the Project Manager will not be set so that random quality control visits can be performed. Under the supervision of the Project Supervisor Santa Fe will also have assigned an On-site Supervisor who wilt manage the cleaning staff and sure that cleaning services are completed. The On-site supervisor will be the main point of contact for all cleaning personnel at the facility, allowing for better communication between Santa Fe's Management and field personnel The General Cleaners will work as a team that would be responsible for servicing the facilities following the maintenance standards establish by the City of Santa Ana Police Department. Each of the technicians will be responsible for different areas on the facilities, which at the end of each working day would be the responsibility of the On-site Supervisor to check and ensure the tasks are completed. There will be oversight over the overall performance of the On-site Supervisor and General Cleaners by the Project Supervisor who will make periodic and/or random visits to the facility. Any deficiencies of the quality standards that are found, will be the responsibility of the On-site Supervisor to ensure the deficiencies are corrected in a timely manner. Failure from the team to correct deficiencies in a reasonable amount of time would result on a disciplinary action by Santa Fe which can include warning, suspension, and or termination. Any vacation, sick days or absences of personnel either due to unanticipated emergencies or terminations will immediately be notify to the City Designated Representative by Santa Fe main office to record changes on contract personnel. Santa Fe will maintain at least one Emergency On - Call Staff that would have completed the same background and security screenings as regular staff to cover absenteeism, suspensions, and or terminations. Existing work force hours might be extended for employees who are no working full time to cover absenteeism, suspensions, and or terminations. 13 25D-70