25B - AGMT - AMENDED KIOSK - Laserfiche WebLink

Home Browse Search

First Amended Agreement with LD Systems for Renewal of Payment Kiosk Warranty and Software Support Services September 5, 2017 Page 2 In order to facilitate payments during non-operating hours (afterhours) as well as during regular business hours, the Kiosk is situated as a "through -the -wall' installation fronting outward from the southeast facing wall of City Hall adjacent to the main lobby doors. The Kiosk processes over 5,000 transactions annually and is of assistance in reducing lines at the cashiering counter and alleviating the need for additional cashiering counter staff. Following recent upgrades to the Kiosk system, a warrantable service agreement may be extended until June 30, 2021. LD Systems will provide hardware warranty, software licensing, maintenance, and support through the new agreement. As an added benefit when renewing the agreement, LD Systems will also upgrade the Kiosk system to enable remote off-site system hosting, thereby improving monitoring and trouble -shooting of Kiosk functions. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #4 - City Financial Stability, Objective 1 (maintain a stable, efficient and transparent financial environment). FISCAL IMPACT For the contract period, funds in the amount of $77,675, which includes a $25,000 contingency will be budgeted and available as follows: If it is determined that a further six-month extension is needed for January 1, 2021 through June 30, 2021, funds in the amount of $3,550 will be budgeted and available as follows: FY FY FY FY Account No. 2017-18 2018-19 2019-20 2020-21 (Sep -Jun) (Jul -Jun) (Jul -Jun) (Jul -Dec) 05210018-62300 $67,675 $5,000 $0 $0 01110130-62300 $0 $0 $2,500 $ 2,500 If it is determined that a further six-month extension is needed for January 1, 2021 through June 30, 2021, funds in the amount of $3,550 will be budgeted and available as follows: 25B-2 FY Account No. 2020-21 (Jan -Jun) 01110130-62300 $3,550 25B-2