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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 19, 2017 <br />TITLE: <br />AWARD PURCHASE ORDER TO <br />NIC PARTNERS, INC. FOR CISCO <br />NETWORK EQUIPMENT <br />(SPEC. NO. 17-091) <br />(STRATEGIC PLAN NO. 6,1) <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />9_ JJ-0617PIC <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1''Reading <br />❑ Ordinance on 2ndReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize a one-time purchase and payment of purchase order to NIC Partners, Inc. for <br />the purchase of Cisco network equipment in the total amount of $578,000, subject to non - <br />substantive changes approved by the City Manager and City Attorney. <br />2. Reject the bid from Charity IT as nonresponsive. <br />DISCUSSION <br />The City's computing environment (i.e. technology hardware, software and services) is critically <br />dependent on the underlying network infrastructure. This complex set of equipment connects <br />technology devices, application systems and services together. The City's network serves the <br />business operations of all agencies and departments providing connectivity between every City <br />location. In addition, the network connects the City to the internet and external entities. <br />A critical piece of equipment within the citywide network is the network switches. The City <br />network -switching core performs as a switching computer used on the main connection links <br />(backbone) of the City Hall portion of the City network. This switching computer is very powerful <br />and is specialized to transfer large data volumes over the information highway. The present City <br />Hall core switch supports over 300 server class computers, which host critical computing <br />functions including the Infor financial system and the payroll system. <br />The current <br />switches supporting the entire City are over ten <br />years old <br />and are in need of <br />replacement. <br />The replacement of these <br />components has been <br />deferred <br />over the years; thus, <br />tripling the <br />manufacturer's useful life <br />expectancy and are now past <br />their end -of -life and <br />2213-1 <br />