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Agreement with MGT of America, Inc., for Indirect Cost Rate Proposal <br />September 19, 2017 <br />Page 2 <br />FY 2013/2014 ICRP & Cost Allocation Plan — Review and Reconciliation $19,125 <br />FY 2014/2015 ICRP & Cost Allocation Plan — Development $13,500 <br />FY 2015/2016 ICRP & Cost Allocation Plan — Development $12,500 <br />TOTAL: $45,125 <br />MGT has completed the data collection, budget and staffing reviews that will be the basis for the <br />deliverables of this scope of work. There were delays in identifying an acceptable third -party <br />organization. Having received OCTA's consent to accept Caltrans approval of the ICRP, MGT <br />reached agreement with Caltrans and is now working with the Sacramento, California, office to <br />complete the ICRP validation. Before the work could be completed, however, the agreement with <br />MGT expired on August 1, 2017. <br />Because the agreement has expired, staff is requesting Council approval to enter into a new <br />agreement with MGT, to allow the consultant complete the work that was originally agreed upon <br />in Agreement No. A-2016-199. Because this is the first time that Caltrans has validated an ICRP <br />for the City, it is difficult to predict a completion schedule. Therefore, the agreement includes the <br />option for a one-year renewal. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's effor <br />Infrastructure, Objective #1 (establish and mair <br />assets), Strategy G (develop and implement <br />coordination with the Community Investment and <br />ENVIRONMENTAL IMPACT <br />s to meet Goal #6 - Community Facilities & <br />Iain a Community Investment Plan for all City <br />the City's Capital Improvement Program in <br />Deferred Maintenance Plans). <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />The encumbrance balance of $25,068.92 from Agreement A-2016-199 is available in the <br />Administrative Services Account (No. 10117601-62320) for expenditure in FY 2017-18. <br />Fred Mousavipour <br />Executive Director <br />Public Works Agency <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Executive Director <br />Finance & Management Services Agency <br />FM/MLM <br />Exhibits: 1. Agreement with MGT of America, Inc. (August 2, 2016; A-2016-199) <br />2. Agreement with MGT of America, Inc. (September 19, 2017) <br />25H-2 <br />