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<br /> RECOMMENDED ACTION: Authorize the submission of the Consolidated <br />Annual Performance and Evaluation Report to the U. S. Department of Housing <br />and Urban Development. <br /> <br /> <br />19E. APPROVE DESTRUCTION OF OBSOLETE CITY RECORDS {STRATEGIC PLAN <br />NO. 5, 1} - Clerk of the Council Office <br /> <br />RECOMMENDED ACTION: Approve the requests for the destruction of <br />obsolete records from various City departments in accordance with the retention <br />schedule outlined in City Council Resolution 2013-014. The Citywide Records <br />Retention Schedule has specific retention periods for many City documents. The <br />Schedule is modeled after the California Secretary of State’s sample for local <br />government and incorporates other statutory periods applicable to Santa Ana. <br />These are minimum retention periods. Each department makes discretionary <br />decisions on whether to retain records past the minimum requirements. <br /> <br /> <br />BUDGETARY MATTERS <br /> <br /> <br />SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES <br /> <br />22A. SPEC. NO. 17-085 - AWARD A PURCHASE ORDER CONTRACT AWARD FOR <br />ROCK, SAND, AND GRAVEL {STATEGIC PLAN NO. 6, 1C} (Public Works Agency) <br />- Finance and Management Services <br /> <br />RECOMMENDED ACTION: Award a purchase order contract to West Coast <br />Sand & Gravel, Inc., for a one-year period beginning October 1, 2017, and expiring <br />September 30, 2018, with provisions for three one-year renewals exercisable by the <br />City Manager, in an annual aggregate amount not to exceed $78,000, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br /> <br /> <br />22B. SPEC. NO. 17-091 - AWARD A PURCHASE ORDER FOR CISCO NETWORK <br />EQUIPMENT {STRATEGIC PLAN NO. 6,1} (Information Technology Department) - <br />Finance and Management Services <br /> <br />RECOMMENDED ACTIONS: <br /> <br />1. Authorize a one-time purchase and payment of purchase order to NIC Partners, <br />Inc. for the purchase of Cisco network equipment in the total amount of <br />$578,000, subject to non-substantive changes approved by the City Manager and <br />City Attorney. <br /> <br />2. Reject the bid from Charity IT as nonresponsive. <br /> <br /> <br /> <br /> <br />CITY COUNCIL AGENDA 7 SEPTEMBER 19, 2017 <br /> <br /> <br />