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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 3, 2017 <br />TITLE: <br />AWARD CONTRACT TO ARAMEXX <br />CONSTRUCTION FOR CONSTRUCTION <br />OF EDINGER AVENUE AND WILLITS/ <br />SULLIVAN LANDSCAPE IMPROVEMENTS <br />(PROJECT NOS. 16-7521,16-7522) <br />(STRATEGIC PLAN NO. 6, 1G), <br />RECOMMENDED ACTION - <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1a Reading <br />❑ Ordinance on 2n° Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Reject all bids received on June 7, 2017, for construction of the Edinger Avenue and <br />Willits/Sullivan Landscape Improvements project due to required Federal Funding documents <br />that were not included in the submitted bid packages. <br />Award a contract to Aramexx Construction, the lowest responsible bidder of the bids received <br />on August 7, 2017, in accordance with the base bid in the amount of $64,950, for the term <br />beginning upon execution of the contract and ending upon project completion, for the Edinger <br />Avenue and Willits/Sullivan Landscape Improvements project, and authorize the City <br />Manager and Clerk of the Council to execute the contract subject to nonsubstantive changes <br />approved by the City Manager and the City Attorney. <br />3. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$109,178, which includes the contract bid amount, administration, inspection and testing, and <br />an authorized contingency of $34,485. <br />DISCUSSION <br />The Edinger Avenue and Willits/Sullivan Landscape Improvements project is a community <br />beautification project consisting of planting drought -tolerant landscape and installation of related <br />irrigation systems. The proposed improvements are located on West Edinger Avenue between <br />Mohawk Drive and the Santa Ana River, and a small area adjacent to the southwest corner of the <br />Willits -Sullivan Corridor (Exhibit 1). These two locations are heavily used by pedestrians, <br />bicyclists, and drivers. They also serve as access points to local schools, community parks, <br />retail, public transportation, and arterial streets. Once completed, the improvements will enhance <br />the visual appearance, and increase safety and accessibility for pedestrians and bicyclists who <br />travel in close proximity to these high -traffic -volume locations near frequently used open space. <br />23A-1 <br />