25A - AGMT - COMPREHENSIVE REPORT OF PROP 218 FEES

Home Browse Search

2.3 EVALUATION OF LAND DEVELOPMENT AND PERMIT OPERATION FEES NBS will perform an experienced professional review of all land development permitting fees (user/regulatory fees) that are charged by the enterprise funds in support of development review activities. In general, the scope of services includes all fees for service that can be analyzed on a time estimate per activity basis. Taxes, penalties, fines, and fees regulated or set by the State, as well as development impact fees and utility rates would be excluded from this portion of our analysis. The following is our detailed User Fee Study Work Plan for the City's review. 2.3.A: Conduct an Orientation Meeting with City Staff Consultants will participate in a meeting with City staff to discuss in detail, staffs pre -identified issues to be addressed through the course of these services and NBS' initial observations. At this session, initial subsequent steps to continue the review and/or aid City staff work will be identified. 2.3.B: Understand Existing Conditions Review the City's current list of fees as well as the City's existing supporting analyses and/or documentation supporting fees. Acquire a broad understanding of each enterprise fund's organization, performance of core services, functions of service, staffing structure/lines of command, current fee structures and systems, known issues/deficiencies in current fees, known areas for new fees, and availability of existing time -tracking and volumetric data. Communication with City staff will supplement review to ensure mutual understanding of current practices before recommendations are documented. 2.3.C: Document Findings and Recommendations Provide the relevant sections of the draft confidential white paper, documenting strengths and/or recommended changes to current City practices. Distribute to City Manager's office and facilitate a discussion to finalize and support implementation. Assume one comprehensive round of review and edit to the draft report. 2.3.D: Support and Review Analytical Modifications Remain available to support City staffs implementation of proposed recommendations for a specified number of hours over conference call and/or email. 3. FINAL CONFIDENTIAL WHITE PAPER At the conclusion of this review, and after discussions with City Manager's office on findings and recommendations, NBS will prepare a final confidential white paper that will be addressed to the City's project manager and legal counsel. This white paper will include documentation of the strengths, weaknesses, and any recommended changes to current City practices, with regard to: • Water, Sanitary Sewer and Refuse Collection Rates • Summary of the findings and recommendations made in the Federal Clean Water Enterprise Feasibility Analysis • Direct, Indirect and Cross Charges for Enterprise Funds and other City Agencies • Land Development and Permit Operation Fees charged by the Enterprise Funds This white paper will be a comprehensive study report that encompasses all aspects of the study in a single document. This will also be the sole work product from this study and will only be provided to the City Manager's office, but will officially be addressed to the City Attorney. qy,' ��•,- City of Santa Ana A it 4� RFP No. 17-081 Comprehensive Proposition 218 Fees and Charges Compliance Assessment 14 25A-30