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Cooperative Cost Reimbursement Agreement, Appropriation Adjustment, and
<br />Contract Award for Fairview Street Pavement Maintenance Project
<br />October 3, 2017
<br />Page 3
<br />Bid Results Summary
<br />RANK
<br />BIDDER'S NAME
<br />LOCATION
<br />BASE BID
<br />BASE BID +ADD ALT. 1
<br />1
<br />All American Asphalt
<br />Corona
<br />$1,385,517.00
<br />$1,389,297.00
<br />2
<br />Petrochem Materials Innovation, LLC.
<br />Carlsbad
<br />$1,471,931.00
<br />$1,476,971.00
<br />3
<br />Hardy & Harper, Inc.
<br />Santa Ana
<br />$1,616,000.00
<br />$1,634,000.00
<br />4
<br />RJ Noble Company
<br />Orange
<br />$1,638,270.00
<br />$1,645,830.00
<br />5
<br />Excel Paving Co.
<br />Long Beach
<br />$1,674,360.00
<br />$1,692,360.00
<br />A total of six bids were received, but only five were deemed responsive. All American Asphalt
<br />submitted the lowest responsive bid in the amount of $1,385,517 (Exhibit 3). Based on the bid
<br />analysis and a contractors reference check, staff recommends awarding the construction
<br />contract to All American Asphalt, in the amount of $1,389,297 (Exhibit 4). This amount includes
<br />the Additive Alternate Bid 1 striping work.
<br />STRATEGIC PLAN ALIGNMENT
<br />Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
<br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
<br />assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
<br />repair so they are clean, safe and aesthetically pleasing for all users), Strategy C (invest
<br />resources and technology to extend the service life of existing infrastructure to protect the City's
<br />investment and support a high quality of life standard), and Strategy G (develop and implement
<br />the City's Capital Improvement Program in coordination with the Community Investment Plan -
<br />e.g., neighborhood streets, traffic improvements, etc.).
<br />ENVIRONMENTAL IMPACT
<br />In accordance with the California Environmental Quality Act, the recommended actions are
<br />exempt from further review. Categorical Exemption Environmental Review Nos. 2017-04 was
<br />filed for this project. Additionally, in accordance with the National Environmental Policy Act, the
<br />State of California Department of Transportation has determined that the project is categorically
<br />excluded from further review.
<br />FISCAL IMPACT
<br />As indicated in the Cost Analysis (Exhibit 5), the estimated total construction delivery cost of the
<br />project is $1,813,700, which includes construction, contract administration, inspection, testing,
<br />surveying, and contingencies. Funds in the amount of $1,250,000 are available in the Measure
<br />M2 Street Construction Fund (Account No. 03217662-66220) and $500,000 in the Select Street
<br />20A-3
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