20C - AA - WKE FAIRVIEW BRIDGE PROJECT

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 3, 2017 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENT WITH WKE, INC., ❑ As Recommended FOR THE GRANT -FUNDED FAIRVIEW E] El a ElOOrrdinance on 1 Reading STREET BRIDGE (PROJECT NO. 15-6827) ❑ Ordinance on 2n4 Reading AND APPROPRIATION ADJUSTMENT TO ❑ Implementing Resolution AMEND FISCAL YEAR 2014/2015 CIP ❑ Set Public Hearing For (NON -GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G1 CITf MANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with WKE, Inc., to provide design engineering consulting for the Fairview Street and Bridge Replacement project, for a three-year term beginning October 3, 2017, and expiring on October 2, 2020, with the option for one additional two (2) year renewal, for a total compensation not to exceed $1,566,569, which includes a ten (10) percent design contingency in the amount of $142,415, subject to nonsubstantive changes approved by the City Manager and City Attorney. 2. Amend the Fiscal Year 2014/2015 Capital Improvement Program by approving an appropriation adjustment rescinding a portion of the National Highway Performance Program funding appropriation in the amount of $476,323.20 for the Fairview Street Bridge project. DISCUSSION Fairview Street is classified as a north -south Major Arterial per the City's General Plan Circulation Element and the County of Orange's Master Plan of Arterial Highway. Generally, this street has three vehicle lanes of travel in each direction. However, the Fairview Street Bridge over the Santa Ana River accommodates only two lanes in each direction and does not accommodate bicyclists or pedestrians. Therefore, City staff sought to secure grant funds to widen the bridge to three lanes in each direction and also provide bike lanes and pedestrian sidewalks. In 2015, the City had secured a National Highway Performance Program (NHPP) grant through the Federal Highway Bridge Program (HBP) to rehabilitate the bridge deck and perform incidental widening. That project had limited amenities for bicyclists and pedestrians, the raised median for vehicle safety would have been very narrow, and the design life of the bridge was not sufficiently long. Based on that grant scope and its required delivery timeline, the City proceeded with design. However, staff continued to work with Caltrans to secure what ultimately materialized 20C-1