65A - RFP SOLID WASTE CONTRACT - Laserfiche WebLink

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Exhibit 3 Solid Waste Extension Negotiation Progress • June 23, 2017 —Staff invited Waste Management (WM) to a negotiation meeting on June 29, 2017. • June 29, 2017 —Staff and Solid Waste Consultant held the negotiation meeting via conference call per WM request, to lay groundwork for the negotiation process, including the requirements and timeline. Proposals to be provided for: one-year term, short-term, and alternative -term. • June 29, 2017 — Data Request worksheets were provided to WM to respond by July 27, 2017 or sooner for each of the three proposal terms. • July 10, 2017 —Term sheets for each of the three proposal terms were sent to WM. • July 14, 2017—Staff began development of Community Workshop presentation, scheduling of six community meetings, and Workshop Agenda. • July 26, 2017 —Staff completed development of Community Workshop presentation, scheduling of community meetings and agenda. • July 27, 2017—Staff received three proposals for WM without required AB 341 and 1826 rates for proprietary reasons should the extension negotiation fail and the program be sent out for Request for Proposal. • July 28, 2017 —Staff and Solid Waste Consultant began review of proposals. • July 31, 2017 — Revised Community Workshop meeting schedule. • August 1, 2017 —Staff sent Community Workshop meeting schedule to Strategic Communications Manager for review. • August 2, 2017 — Staff responded to WM with list of items requested but not provided by WM, and provided dates for discussion of proposals. • August 2, 2017 —Staff and Solid Waste Consultant made presentation to Downtown Restaurant Association. • August 4, 2017 —Staff sent Community Input email draft to Strategic Communications Manager for citywide distribution. • August 7, 2017 — Staff and Solid Waste Consultant met with WM for discussion of proposals. Discussion regarding development of a Non -Disclosure Agreement for WM to facilitate the exchange of information in current negotiations. • August 7, 2017 — Staff sends 4th Amended and Restated Agreement to WM for signature. • August 8, 2017 — Requested information from internal City staff needed by WM for proposal clarification. • August 8, 2017 — Staff and Solid Waste Consultant made presentation to Chamber of Commerce. • August 9, 2017 — City Attorney's office sent Non -Disclosure Agreement for WM review and approval. • August 10, 2017 — WM Attorney approves Non -Disclosure Agreement as to form. City Attorney sends Non -Disclosure Agreement executed by Deputy City Manager to WM for signature. • August 10, 2017 — WM requests additional time to modify proposals resulting from City input. Deadline for submission is extended to August 14, 2017. • August 10, 2017 — WM requests extension to sign 4`h Amended and Restated Agreement. • August 11, 2017 — Staff receives fully executed Non -Disclosure Agreement from WM. • August 15, 2017 — Staff receives all requested items from WM, except for completed Data Requests. 65A-13