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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 17, 2017 <br />TITLE: <br />APPROVE AN AGREEMENT WITH NICHOLS <br />CONSULTING ENGINEERS FOR PAVEMENT <br />MANAGEMENT PROGRAM SERVICES <br />(PROJECT 18-6898) <br />(STRATEGIC PLAN NOS. 6, 1A & 1F) <br />C^ MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on od Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Nichols Consulting <br />Engineers to provide pavement management consultant services, for the two-year term beginning <br />October, 17, 2017, and expiring October 16, 2019, with an option for a one-year extension exercisable by <br />the City Manager and City Attorney, for a total amount not to exceed $94,105, including a 10 percent <br />contingency, subject to nonsubstantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />Approval of this recommended action will allow the City to retain professional services for updating the <br />City's Pavement Management Program (PMP). The PMP is an essential tool in determining the condition, <br />expected life, recommended improvements, and associated costs of the City's pavement assets. The <br />program enables the City to prioritize pavement rehabilitation projects where they are most cost effective. <br />In addition, an updated PMP is required for the City to remain eligible for Orange County Transportation <br />authority (OCTA) Measure M2 funding programs, and to allow a reduced local match requirement for <br />using those funds. <br />On August 15, 2017, the Public Works Agency released a Request for Proposals (RFP) on the City's <br />website for updating the City's Pavement Management Program. Three proposals were received on <br />September 7, 2017. The proposals were evaluated and ranked by a review committee comprised of <br />personnel from the Public Works Agency. Ranking criteria included firm and personnel experience, <br />understanding of need, relevant project experience, references, and schedule. The rating of the firms is <br />as follows: <br />NAME OF FIRM RATING <br />NCE (Nichols Consulting Engineers) 94.0 <br />Bucknam Infrastructure Group, Inc. 87.0 <br />Fugro Roadware, Inc. 80.0 <br />25E-1 <br />